Office Coordinator

New York City, NY - USA

Monthly Salary: $ 70 - 75

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

At ARB Interactive creativity tech and play collide. Founded in 2022 weve grown to nearly 200 team members and were named one of LinkedIns 2025 Top 50 Startups in the United States! We move fast think big and love bold ideas that push boundaries (and buttons). From new rewards to fresh game mechanics every challenge is a chance to innovate and have fun doing it. Our culture is collaborative curious and full of laughter because great ideas grow best between coffee code and a few epic high-fives.

About the Role

Were looking for someone to help launch our NYC office while supporting our Talent team with key administrative and recruiting tasks. Youll split your time between managing office operations and helping us find great talent as we continue to grow. This is a full-time hybrid role (20 hours per week in our FiDi NYC office remainder remote) reporting to the VP of People Operations.

What Youll Do

Office Management

Manage daily office operations including vendor relationships supplies mail/packages and facility maintenance
Serve as the main contact for building management service providers and office-related employee questions
Partner with IT and People Ops on office setup and safety protocols
Own security procedures and emergency plans
Maintain current office policies and procedures
Process office expense orders and submit invoices
Coordinate meetings schedules and occasional team events/catering for onsite staff
Help create a welcoming office environment that reflects our culture

Talent Team Support

Coordinate interviews and communicate with candidates throughout the hiring process
Proactively source candidates for repeat skill sets and high-volume roles
Manage job postings across job board platforms and in our ATS (Ashby)
Help maintain a positive candidate experience from first contact through onboarding

What Were Looking For

Required

3 years of experience in office management recruiting coordination or similar role
Comfortable juggling multiple priorities and switching between office and recruiting tasks
Ability to handle confidential information with discretion
Strong organizational and project management skills
Excellent communication and interpersonal abilities
Proficiency with Google Workspace or Microsoft Office
Able to commute to our FiDi NYC office for in-office days
Flexibility to occasionally work outside standard hours for events
Ability to lift and move supplies up to 25 lbs for event setup

Nice to Have

Experience with applicant tracking systems (Ashby or Greenhouse experience a plus)
Background in office management and interest in growing a career in People Operations/Human Resources
Experience in a startup or growing company
Experience setting up a new office from scratch
Familiarity with sourcing tools like LinkedIn Recruiter

Compensation

The target base salary for this position is $70000-$75000 target bonus and equity options.

Diversity Commitment: We are focused on building a diverse and inclusive team. We welcome people of all backgrounds experiences abilities and perspectives and are an equal opportunity employer. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.

Important Security Notice: Our recruitment team will only contact candidates through official channels using @ email addresses and via our recruiting platform Ashby. If you find a position on a third party careers page (LinkedIn Indeed etc.) the job posting will redirect you to our careers page ( to begin your application. We will never request payment banking information or personal identification details during the application process.

If youre ever uncertain about the legitimacy of communication claiming to be from our company please forward it to for verification before responding or clicking any links.

Required Experience: