Administrative Assistant

Dammam - Saudi Arabia

Monthly Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

The Administrative Assistant to the Vice Dean of Student Affairs provides comprehensive administrative and secretarial support to the Vice Dean in managing student affairs at BMC Dammam campus. This role involves coordinating communications organizing schedules maintaining records assisting in event planning and serving as a liaison between students faculty and administration to ensure smooth operations of student-related activities.

Key Responsibilities:

Provide high-level administrative support to the Vice Dean of Student Affairs.
Manage and organize the Vice Dean s calendar appointments meetings and travel arrangements.
Coordinate communications including screening emails phone calls and correspondence on behalf of the Vice Dean.
Prepare edit and format reports presentations memos and official documents related to student affairs.
Maintain confidential student records reports and files in compliance with institutional policies and regulations.
Assist in planning coordinating and executing student events orientations workshops and meetings.
Serve as a point of contact for students faculty and staff regarding student affairs inquiries and issues.
Assist with the preparation and follow-up of meetings including preparing agendas taking minutes and tracking action items.
Coordinate with various departments to ensure timely completion of student services and administrative tasks.
Support the Vice Dean in special projects and initiatives related to student welfare and engagement.
Ensure compliance with academic policies and regulations relevant to student affairs.
Handle office supplies procurement and maintain the administrative office s operational efficiency.

Requirements

Bachelor s degree in Business Administration Education Health Administration or related field preferred.
Proven experience (2 years) in administrative support preferably within higher education or healthcare settings.
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills in English (and Arabic if applicable).
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Ability to handle confidential information with discretion.
Strong interpersonal skills with the ability to work collaboratively with diverse groups.
Knowledge of student affairs operations or higher education administration is an advantage.
Ability to work independently and prioritize tasks in a fast-paced environment.

Key Responsibilities:

Provide high-level administrative support to the Vice Dean of Student Affairs.
Manage and organize the Vice Dean s calendar appointments meetings and travel arrangements.
Coordinate communications including screening emails phone calls and correspondence on behalf of the Vice Dean.
Prepare edit and format reports presentations memos and official documents related to student affairs.
Maintain confidential student records reports and files in compliance with institutional policies and regulations.
Assist in planning coordinating and executing student events orientations workshops and meetings.
Serve as a point of contact for students faculty and staff regarding student affairs inquiries and issues.
Assist with the preparation and follow-up of meetings including preparing agendas taking minutes and tracking action items.
Coordinate with various departments to ensure timely completion of student services and administrative tasks.
Support the Vice Dean in special projects and initiatives related to student welfare and engagement.
Ensure compliance with academic policies and regulations relevant to student affairs.
Handle office supplies procurement and maintain the administrative office s operational efficiency.

Requirements

Bachelor s degree in Business Administration Education Health Administration or related field preferred.
Proven experience (2 years) in administrative support preferably within higher education or healthcare settings.
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills in English (and Arabic if applicable).
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Ability to handle confidential information with discretion.
Strong interpersonal skills with the ability to work collaboratively with diverse groups.
Knowledge of student affairs operations or higher education administration is an advantage.
Ability to work independently and prioritize tasks in a fast-paced environment.

Key Skills

Generator
Accomodation
Football
Advertising
Architectural Design

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About Company

BMC

BMC Recruitment Group SOURCING THE BEST TALENT FOR BUSINESS BMC Recruitment Group, situated in Newcastle upon Tyne, is the trusted recruitment partner to leading businesses in the North East, with national and international reach. Made up of a team of highly experienced recruitment pr ... View more

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