Associate Producer

First Global Management Services

Job Location:

New York City, NY - USA

Monthly Salary: $ 64000 - 82000

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Building a Brand starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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What You Would Get To Do

This role is hybrid and must go into the FIRST office 2 days per week (Tuesdays are mandatory and one additional day determined by the team) subject to change at any time.

The Associate Producer is a key member of the Events & Experiences team responsible for managing and executing small to mid-sized virtual hybrid and in-person events while supporting larger multi-day projects. This role oversees event production liaises with clients and vendors manages budgets and timelines and ensures seamless execution from planning to reconciliation. Collaborating with internal teams and external partners the Associate Project Manager maintains event documents coordinates suppliers and ensures all requirements are met.

Your Contributions

Manage the planning production and execution of small to medium-sized in-person hybrid and virtual events while supporting production of large multi-day events ensuring seamless delivery from concept to completion.
Work closely with project managers and production teams to facilitate timely delivery of all event components and materials.
Collaborate with creative design and technology teams to oversee event collateral staging interactive tools and presentation assets.
Travel to events as needed to execute and support on-site event operations including logistics technical production and vendor coordination.
Manage and maintain event documents to keep the project team aligned including but not limited to: Operations Decks Timelines Run of Shows Budgets Staffing Plans etc.
Source negotiate contract and manage vendors based on project scope and requirements including but not limited to: AV furniture rental floral print partners etc.
Support budget tracking and reconciliation throughout the event lifecycle to maintain financial accuracy.
Work directly with hotels and venues to facilitate the needs of the meeting in both pre-planning and onsite delivery of the events.

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply - we would love to see how you could fit at FIRST.

2-4 years event management experience preferably in an agency environment
Project management skills including budget creation management and reconciliation.
Proficient with Google suite Zoom and Microsoft Office Suite (including Outlook and Excel Teams and SharePoint)
Ability to establish relationships and maintain a positive rapport with clients vendors and suppliers with the demonstrated ability to manage and grow accounts.
Strong oral and written communication skills.
Proficient negotiating risk management and contracting skills.
Knowledge of key destinations including venues and suppliers.
Strong team player and willingness to support other team members as required with demonstrated ability to collaborate with colleagues and clients at all levels.
Creative problem solver resourceful team player ambitious and proactive.
Calm and flexible approach to handling the pressure and stress of ever changing demands.
Organized with excellent time management skills to handle multiple tasks and meet strict deadlines.
Willingness and flexibility to travel is required.

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth

Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from$64000 - $82000.This role is also eligible for an annual discretionary bonus.

#LI-Hybrid #LI-FG1

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

Required Experience:

Building a Brand starts with a StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed amo...