Executive Assistant – School of Mechanical & Manufacturing Engineering

The Opportunity

The Executive Assistant to the Head of School provides effective and efficient executive-level administrative support and office management services to the Head of School and other senior staff as required; and is responsible for facilitating effective communication between the Office of the Head of School and internal and external stakeholders and for always maintaining professionalism and confidentiality. The position is the first point of contact for the School office and is responsible for all aspects of the office management to maintain the administrative systems of the School. As a member of the General Administration Team of the Faculty this position support activities as required within the Schools and Deans Unit. The role of Executive Assistant reports to the School Manager with a dotted reporting line to the Head of School and has no direct reports.

• Salary Level 6: $103866 - $% Super.
• Full time Fixed Term to 31^st December 2026
• Location: Kensington Sydney Australia
• The successful candidate is required to be on campus minimum 3 days per week.

About UNSW

UNSW isnt like other places youve worked. Yes were a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isnt only what we do its how we do it. Together we are driven to be thoughtful practical and purposeful in all we do. If you want a career where you can thrive be challenged and do meaningful work youre in the right place.

The Faculty of Engineering at UNSW is a national and international leader in engineering research andeducation and is the Universitys premier research Faculty. It is the largest Engineering Faculty in Australiagraduating the largest number of engineers and with the largest research expenditure. Through excellencein fundamental and applied research the Faculty aims to be placed in the top 20 internationally by 2025. Formore information about the Faculty of Engineering please refer to the Faculty website: and Experience

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education training and experience.
• Strong written and verbal communication skills with a high level of attention to detail for deliverables produced.
• High level organisational skills with proven ability to deal with multiple tasks establish priorities and meet deadlines.
• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
• Advanced level of computer literacy working with a range of computer systems and applications.
• Superior time management skills with a demonstrated ability to respond to changing priorities manage multiple tasks and meet competing deadlines by using judgement and initiative.
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.

Benefits and Culture

UNSW offer a competitive salary and access to a plethora of UNSW-perks including:

• 17% Superannuation and leave loading
• Additional 3 days of leave over the Christmas Period
• Access to lifelong learning and career development

More information on the great staff benefits and culture can be found here.

Additional details about the specific responsibilities for this position can be found in the position description. This is available via

Pre-Employment Checks
Aligned with UNSWs focus on cultivating a workplace defined by safety ethical conduct and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

To Apply

Please click the apply now button and submit both your CV and Cover Letter. Applicants must have working rights in Australia and be able to be on site in Kensington regularly. Visa sponsorship is not available for this appointment.

Please note applications will not be accepted if sent to the contact listed below.

Contact

For role-specific inquiries please contact Elena Estrina at

For questions regarding the recruitment process please contact Allyssar Hamoud at

Applications close: 11:55 pm (Sydney time) on Tuesday 3^rd February 2026

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender sexual orientation cultural and linguistic backgrounds Aboriginal and Torres Strait Islander background people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.