Proposal Development Specialist

Weareâseeking a highly organized and detail-oriented Proposal Development Specialist to join our Building Services team in our Vaughan office and be an integral part of delivering continued success within this department.

The Proposal Development Specialist is responsible for leading and supporting the full proposal and pursuit lifecycle while actively contributing to client strategy and business development initiatives.

Why This Role Matters to Modern Niagara

This position plays a key role in supporting client relationships and contributing to continuous improvement across all pursuits. This role goes beyond traditional proposal coordination by partnering with leadership operations and account teams to shape win strategies support strategic planning discussions prepare and participate in business reviews and lead or support client debriefs.

Key Impact / Purpose

• Active participation and contribution in business reviews and client debriefs
• Demonstrated improvement in proposal quality win rates and internal processes
• Effective coordination across teams with stakeholders reporting clear communication and alignment
• Contribution to lessons learned and knowledge-sharing initiatives that improve future pursuits

Duties and Responsibilities:â

• Proposal Management: Coordinate and proposal preparation review and submission of high-quality proposals ensuring compliance with RFP requirements deadlines and organizational standards with final approvals provided by leadership.
• Strategic Contribution: Contribute input and analysis to pursuit planning leadership-led go/no-go decision processes win strategy sessions and client-focused discussions to support business growth.
• Client Engagement: Support client-facing business reviews and post-submission debriefs as part of the pursuit or account team and contributing actionable insights.
• Cross-Functional Collaboration: Work closely with operations engineering project management and account teams to gather inputs coordinate responses and align on .
• Process Improvement: Identify and opportunities to enhance proposal quality efficiency and success rates including lessons learned and knowledge sharing across the organization.
• Communication: Serve as a clear and consistent point of contact for internal teams and clients regarding proposal-related items ensuring all stakeholders are informed of deadlines updates and critical information.
• Compliance and Quality Assurance: Ensure all proposals and client communications comply with legal contractual and internal governance standards.

Must haves:ââ

• Post-secondary education in Business Marketing Communications Engineering or a related field or equivalent professional experience demonstrating successful proposal development client engagement and business development responsibilities

• 3-5 years of experience in proposal writing pursuits or business development within construction building services engineering or technical services
• Demonstrated experience coordinating the full proposal lifecycle including RFP analysis compliance coordination and submission
• Proven ability to contribute input and support strategic discussions win-strategy sessions and go/no-go decisions
• Experience preparing for and participating in client business reviews and post-award or post-loss debriefs as part of the team
• Strong understanding of RFP compliance requirements procurement portals and submission protocols
• Excellent written and verbal communication skills with the ability to engage confidently with senior leadership and clients
• Strong organizational skills with the ability to manage multiple concurrent pursuits and competing deadlines
• Proficiency in Microsoft Office (Word Excel PowerPoint) and proposal management tools

Nice to haves:

• Experience in HVAC mechanical electrical or integrated building services environments
• Familiarity with formal proposal governance frameworks
• Experience supporting business development activities market positioning or client account planning
• Experience facilitating or documenting lessons learned and continuous improvement initiatives

This is a new position. Expected annual compensation; $60000 - $70000

Modern Niagara offers a competitive total compensation package including:â

• Performance based bonus opportunitiesâ
• Defined Contribution Pension Plan with a generous employer contributionâ
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your familyâ
• An annual health spending account to support your overall wellnessâ
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional servicesâ
• A competitive vacation package withâadditionalâvacation granted throughout your tenure with the organization.â
• Employer Paid Parental Leave Top Upâ
• Annual Community Daydedicatedto volunteering and giving back to the communities where we live and workâ
• Corporate Discounts through various vendors across Canada for programs such as fitness mobile phones travel home and auto insurance and many othersâ

Here at Modern Niagara because we know our people are the best in the industry we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.ââ

About Modern Niagara

Who We Are

Modern Niagara helps building owners managers and general contractors meet the mechanical electrical integrated building technology and building services needs of their buildings across Vancouver Calgary Edmonton Toronto Southwestern Ontario and Ottawa.

We are committed to having a positive and meaningful impact on Canadas infrastructure and on the communities where we live learn work and heal. We build for life.

Our Culture & Values

We value passion initiative determination professionalism and and safety are embedded in everything we do and our award-winning safety culture consistently performs well above industry standards.

Diversity Equity & Inclusion at Modern Niagara

We are committed to building a diverseequitable and inclusive organization where everyone has access to opportunity feels a sense of belonging and can actively work to remove barriers faced by members of equity-seeking groups (including women Indigenous Black racialized 2SLGBTQIA people people with disabilities and newcomers to Canada) in the construction encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process please contact us atso we can makeappropriate arrangements.

We appreciate every applicants interest in joining Modern Niagara. Only those selected for an interview will be contacted.

Required Experience:

IC