Project Coordinator

Join Us

ngx is looking for a talented Project Coordinator to join our team! This is offered as a hybrid role with the ideal candidate being able to work in our Vancouver studio about 2-4 days per week. This position operates within ngxs Project Management Office (PMO) and reports to Esme Cunningham (Director of Knowledge).

The Role

We seek a Project Coordinator who is unflappable highly organised flexible and solution-oriented in the face of deadlines while maintaining a sense of humour. The Project Coordinator is the jack of all trades who can juggle responsibilities and deadlines from multiple projects task actionables to their project teammates and adhere to established processes while still being flexible enough to ensure the projects forward momentum. Project coordinators also contribute to execution strategies at the project level.

Some of the work involves: supporting and maintaining the project documentation through detailed meeting summaries and minutes analytic reports and preparing deliverable decks. Tasking and keeping track of disparate elements of project deliverables. Tracking and distributing feedback from our client. Setting up various systems in support of our projects while working closely with the Project Manager and Producer. Procuring intangible assets (e.g. photography film footage audio font files) and completing purchase orders.

About ngx

ngx is a creative technology studio. We partner with clients to reimagine whats possible in physical and digital spaces. Focused on people and fueled by collaboration we activate storytelling art and technology to inspire and engage. We combine technical expertise interpretive skill and creativity to elevate the visitor experience. We push the possibilities of new technologies to create experiences that are vivid and meaningful.

Key Responsibilities

• Contributing to projects process and execution strategy
• Set up and maintenance of knowledge systems project documentation and project management tools / platforms
• Supporting teams time tracking accuracy
• Note-taking and meeting minute writing (client-facing and internal)
• Task management and tracking
• Intangible / digital asset procurement
• Feedback tracking and distribution
• Domestic and international travel booking

Desired Experience and Skills

• Exceptional proactiveness and adaptabilityanticipates a projects or teams future needs challenges or opportunities and takes action in advance
• Excellent verbal and written communication skills that includes sharing ideas clearly listens actively adapting to different audiences and responding in a timely manner
• Strong time and task management skills including organizing and prioritizing tasks both efficiently and effectively to achieve specific goals or outcomes
• Demonstrates confidence in tool proficiency & range: competence and flexibility across applications systems and workflows
• Proactiveness in learning and adhering to a variety of processes including compliance with company workflows processes and best practices (e.g. Timesheets reports process guidelines)
• Competence and thoroughness in creating managing and distribution of meeting minutes and other project documentation
• Demonstrated ability to think critically and analyse available information to make informed choices or sound recommendations
• Demonstrated teamwork working effectively with others while supporting shared goals and navigates conflict or disagreement constructively with professionalism and emotional awareness
• Demonstrated initiative to positively influence directions and outcomes
• Meticulous attention to detail and organization demonstrating the ability to focus on both small and significant aspects of a task to ensure accuracy precision and high-quality work
• Contributes positively to trust inclusion and team morale and actively meaningfully engages in studio life and culture
• Approaches new and recurring challenges and opportunities with curiosity and open-mindedness
• Thoughtfully identifies ways to improve workflows and ways of working
• Shows a willingness to learn and improve continuously building new skills and strengthening existing skills
• Proficiency with spreadsheets (e.g. Excel / Google Sheets)

Bonus Points

• Demonstrated engagement with arts culture education history or sciences.
• Demonstrated interest in new and creative technology games or storytelling
• Familiarity with work management platforms like Wrike Notion Dropbox etc.
• Ability to interpret project documents including but not limited to budgets workplans roadmaps blueprints floor plans renders & elevations
• Continued desire to learn about project management exhibit design content strategy and creative technology

Perks

• A progressive work week with Flex Fridays - a mix of days off learning days and team engagement
• Excellent benefits package
• Really cool projects!

Closing date: February 2 2026

Do you feel you havent met every requirement in our job posting Studies have shown that women lgbtq people and people of colour are less likely to apply to jobs unless they meet every single qualification in the posting.

At ngx we are committed to creating a diverse inclusive and authentic workplace for our team so if you are excited about this role we strongly encourage you to apply even if you dont believe you meet every single qualification. You might be just the person we are looking for to join our team!