Business Support Assistant SSA L5 (Senior Management Support)

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Purpose:

Under the overall supervision of the Country Director the Business Support Assistant SSA5 will provide administrative and operational support to ensure the smooth functioning of the Country Director (CD) and Deputy Country Director (DCD) Offices.
The incumbent will support day-to-day office operations assist with scheduling documentation coordination with internal units and basic protocol/meeting arrangements.

The role requires attention to detail service orientation and the ability to handle sensitive information with discretion.

Key Accountabilities (not all-inclusive):

1. Collate information for inclusion in reports documents and correspondence to support the effective work of other staff.
2. Respond to standard queries and provide timely and accurate guidance.
3. Process and manage routine administrative and financial tasks in various functional areas to contribute to the effective and timely management of resources

4. Manage and maintain records and databases to ensure information is organized and readily available for staff.
5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
6. Proof-read reports documentation correspondence etc. making changes in line with established guidelines where appropriate.
7. Contribute to improvement of business procedures and processes.
8. Collect and perform basic analysis of data to contribute to quality business information management.
9. Provide guidance to junior colleagues in performing their duties.

OTHER SPECIFIC POST REQUIREMENTS:

1. Provide routine administrative support to the CD/DCD including scheduling basic meeting arrangements and preparation of simple documents.
2. Assist with drafting and formatting standard correspondence and meeting materials in Arabic and English.
3. Maintain organized filing systems for correspondence and documents.
4. Support coordination with internal units by collecting information and following up on routine requests.
5. Provide logistical support for meetings and small events including room bookings and materials preparation.
6. Assist with basic travel arrangements and itinerary preparation when required.
7. Perform other administrative duties to ensure smooth daily operations of the Front Office.
Qualifications & Experience:
Education:
A bachelors degree in Business Administration Management Public Relations or a related field is desirable.
Experience:
Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
Knowledge of specialised common business practices and methods gained through relevant technical training and experience.
Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
Ability to carry out basic data analysis and independently rectify problems requiring attention.

Ability to monitor and record financial transactions.

Good communication skills required to give and receive information and work with a variety of individuals.
Ability to maintain confidentiality.
Proficiency in Microsoft Office (Outlook Word Excel and Power Point) and Adobe Acrobat.

Languages: Fluency in both written and spoken Arabic and English.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.