Business Manager

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The Business Services Directorate (BSD) provides high-quality business services to support the Labs research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management which is a critical component to the Labs success. Led by the Chief Financial Officer Brookhavens Business Services Directorate includes the Budget Office Fiscal Services Division Procurement & Property Management Division Chief Financial Office and the Business Operations Offices. The Directorate manages a broad range of financial activities including the planning and implementation of the Labs fiscal matters and its approximately $900 million annual budget.

The Business Services Directorate (BSD) has an opening for a Business Manager position within the Business Operations Office managing the directorate procurement and property requirements of the Energy and Photon Sciences (EPS) Directorate. Candidate will provide ongoing recommendations for improvements identify business risk issues and make recommendations for alternative solutions to management. The candidate will also aid in process flow for financial transactions as well as the conformance to financial constraints including documentation of policies and procedures as well as perform other tasks and duties on a recurring and ad hoc basis. This individual will report to the Business Operations Manager for the Energy and Photon Sciences Directorate.

Candidate will support a wide variety of financial and related functions for the Business Operations Office to the EPS Directorate including but not limited to: contract administration budget/financial reporting financial analysis and labor forecasting/reporting.

Essential Duties and Responsibilities:

• Provide skilled business support to the EPS Directorate Business Operations Manager and Business Staff.

• Provide Contract Administration duties for the EPS Directorate. This includes but is not limited to routing/processing web requisitions invoice approval accruals reviewing commitments processing contract extensions and closeouts and ROMs and inspections.

  • Includes coordinating documenting and reviewing monthly accruals and/or receipt of all deliverables by interaction with the technical representatives.

• Monitoring contractor progress in accordance with contract terms and schedule by interfacing with PPM.

• Utilization of PeopleSoft query reports to maximize the usage of the interface capabilities between PeopleSoft databases and other management software products (e.g. Power BI).

• Initiate recommend and implement internal systems procedures and/or guidelines.

• Assist other EPS Directorate staff members as needed.

Required Knowledge Skills and Abilities:

• Bachelors degree in a related business field or equivalent experience generally based on the basis of 2:1 (experience: college) years

• Six (6) years of relevant experience which should include experience in dealing with the management of Line-Item or Major Item of Equipment (MIE) project type contracts that demonstrates a detailed knowledge of Generally Accepted Accounting Principles (GAAP) variance analysis and project reporting including procurement processes A/P A/R travel etc.

• In depth understanding of all principles and techniques related to Contract Administration.

• Managerial or supervisory experience of two (2) or more staff.

• Excellent oral and written communication is essential.

• Exercises a high degree of initiative and professional judgment.

• Ability to resolve issues with minimal management guidance using precedents and applying applicable policies.

• Proficient in Microsoft Office Suite including Intermediate skills in Excel.

• Must be able to work within a scientific facility under stringent timelines to meet the laboratorys needs; interaction with scientific/engineering staff along with EPS Business Operations team with the ability to establish positive working relationships across BNL.

• Candidate must be self-motivated resourceful and organized taking ownership of all assigned work.

• Proficiency with Enterprise Resource Planning (ERP) systems including the extraction and reporting of data.

• Knowledge and experience in the use of Adobe Acrobat.

• Ability to identify organizational resources and seek assistance when needed.

• Basic understanding of all principles in a business operation environment.

Preferred Knowledge Skills and Abilities:

• Proficiency in PeopleSoft Financials.

• Advanced Excel skills.

• Familiarity with Power Business Intelligence.

• Familiarity with Work Breakdown Structures (WBS) and/or Earned Value Management Systems (EVMS).

• Knowledge of BNL practices policies and procedures.

Environmental Health & Safety Requirements:

The incumbent will occasionally work protracted or irregular hours. Computer/keyboard work is an essential duty.

Other Information:

• This is fully onsite position located at BNL in Upton New York

Brookhaven Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $117350 - $176000 / year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.

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About Us

Brookhaven National Laboratory () delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity responsibility innovation respect and teamwork Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: Experience:

Manager