Executive Assistant Auckland Bioengineering Institute

Te Whiwhinga mahi The opportunity

Based at the City Campus (70 Symonds Street) the Auckland Bioengineering Institute (ABI) is seeking a professional and highly experienced Executive Assistant to provide executive secretarial and projectcoordination support to the Director and senior leadership team.

This is a pivotal role for an accomplished Executive Assistant who enjoys working in a fastpaced complex environment and brings maturity confidence and strategic awareness to their work. You will be closely involved in supporting the Directors internal and external engagements both nationally and internationally and coordinating key strategic and operational initiatives across the Institute.

Working alongside the senior leadership team you will support annual and strategic planning activities track progress against agreed priorities prepare highquality reports and presentations and ensure initiatives move forward effectively. You will act as a trusted partner to the Director and a central point of coordination helping remove roadblocks and keeping people priorities and processes aligned.

Key aspects of the role include:

• Providing highlevel executive and secretarial support including complex diary management across multiple time zones
• Coordinating a busy national and international travel schedule for the Director
• Supporting strategic and annual planning activities including tracking delivery against agreed priorities
• Coordinating and monitoring welldefined Directoraligned projects and initiatives
• Preparing highquality reports presentations and correspondence to support datainformed decisionmaking
• Building strong working relationships with staff senior leaders and external stakeholders while working autonomously and with discretion

This is a permanent fulltime position (37.5 hours per week). The salary range for this role is Band F: $73400 $90700 per annum dependent on skills and experience.

The role offers hybrid working with a minimum of three days on campus per week and flexibility to work around the Directors needs.

The preferred start date is 16 March 2026 with a comprehensive onboarding period including two weeks of training. Interviews are anticipated to take place in the second week of February 2026.

For more detailed information on the role accountabilities and requirements please review the position description.

He kōrero mōu About you

You are a highly experienced Executive Assistant with the confidence judgement and communication skills to operate effectively at executive level. You bring a strong sense of professionalism and pride in the quality of your work and you thrive in a fastpaced and intellectually engaging environment.

You will ideally demonstrate:

• Significant experience supporting a senior executive in a large or complex organisation
• Strong project coordination or project support experience within a dynamic environment
• Exceptional written and verbal communication skills with the ability to communicate clearly professionally and with influence at executive level
• Excellent organisational skills and sound judgement with the ability to manage competing priorities
• Advanced Microsoft Office capability and confidence preparing reports and presentations
• Strong interpersonal skills confidence engaging with senior stakeholders and a proactive professional approach

You are articulate professional and peoplefocused and are motivated by enabling leaders and teams to perform at their best.

Mō tō mātou rōpū About the team

The Auckland Bioengineering Institute (ABI) is a multidisciplinary research institute within the University of Auckland known for combining worldclass research with realworld impact in health and biomedical engineering.

ABI is a highly collaborative closeknit and supportive community with strong national and international connections. The team brings together engineers scientists clinicians and professional staff who work closely across functions to achieve shared goals.

The team values excellence innovation citizenship and strong customer service and takes pride in working in a way that is respectful inclusive and outcomesdriven. You will be joining a team that is energetic supportive values initiative and enjoys working together in a dynamic and engaging environment.

Additional Information :

Ngā āhuatanga kei a mātou What we offer

Waipapa Taumata Rau the University of Auckland is New Zealands leading university. We employ more than 5400 academic and professional staff to support over 41000 students making us one of Aotearoas largest employers.

We offer the opportunity to join a dynamic worldclass institution in one of the worlds most desirable cities.

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% employer superannuation
• A competitive salary and five weeks annual leave

In addition we offer career development programmes discounted car parking generous parental leave childcare and other internal and external staff discounts.

For more information please visit Staff Benefits.

Me pēhea te tuku tono How to apply

Applications must be submitted online by the closing date of 3 February 2026 (NZST) to be considered. Please include your CV and cover letter outlining how you meet the skills and experience outlined above.

For a confidential conversation or job related question not covered in the advertisement or position description  please contact Nina Pettersson-Fox at

Please note that applications will not be accepted by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe inclusive and equitable environment.  For further information on services for Māori Pacific women LGBTQIATakatāpuiMVPFAFF people with disabilities parenting support flexible work and other personal circumstances go to 

Remote Work :

No

Employment Type :

Full-time