Executive Director Senior Personal Assistant | Full time | Preston, Lancashire

Salary 32061 - 36363 per annum 37 hours per week Permanent Full time Preston Lancashire

Executive Director Senior Personal Assistant (Grade 7)

Temporary 2 Year Contract (Ending 31/12/2027)
Location: County Hall Preston

We are recruiting for a highcalibre Executive Director Senior Personal Assistant to provide exceptional professional support to the Executive Director of Adults Health & Wellbeing. This temporary post is offered for a fixed period of two years with an end date of 31 December 2027.

The role forms part of the wider Senior Leadership support function and will involve working alongside a team of a fellow Executive Director Senior Personal Assistant and Director Personal Assistants ensuring seamless highquality support across directorates.

About the Role

The Executive Directors Senior Personal Assistant will play a pivotal role in supporting a complex fastpaced service area. You will provide a confidential effective and highly organised PA service to the Executive Director working proactively to manage priorities coordinate information and ensure the smooth running of daily operations.

You will frequently handle sensitive issues manage competing priorities and represent the Executive Director in interactions with internal and external stakeholders. A high level of initiative excellent communication skills and the ability to preempt needs are essential.

This role requires a confident and experienced professional who can work collaboratively with others contributing to strong leadership and supporting highquality service delivery.

Key Responsibilities

Act as the first point of contact for the Executive Director managing correspondence phone calls and enquiries.

Proactively coordinate and manage complex diaries ensuring meetings are wellplanned prioritised and supported with relevant briefings.

Plan and organise travel accommodation and logistics where required.

Maintain effective filing and data systems including email management and retrieval processes.

Provide a full range of PA duties: drafting correspondence minute-taking handling enquiries and maintaining oversight of workflow.

Coordinate key meetings including SLT meetings ensuring agendas papers minutes action logs and followups are fully managed.

Lead on arrangements for meetings with internal and external partners ensuring smooth and professional delivery.

Develop a strong understanding of the Executive Directors priorities contacts and workload to support effective decisionmaking.

Build positive working relationships with a wide range of stakeholders to support joinedup service delivery.

Adapt to changing business needs and undertake duties aligned with the role as required.

About You

We are looking for someone who:

Has substantial experience supporting senior leaders or directors in a complex organisation.

Demonstrates excellent organisational skills with the ability to prioritise multiple tasks.

Is confident composed and capable of handling sensitive matters discreetly.

Communicates clearly and effectively with stakeholders at all levels.

Can work flexibly collaboratively and with initiative.

Brings strong IT skills (particularly Microsoft Outlook Word Excel and PowerPoint).

Shows commitment to our organisational values of being Supportive Innovative Respectful and Collaborative.

Contact for Further Information Details

If you wish to discuss the role further please contact:

Lucy Jackson Exec Support Office Manager
Tel:
Email:

Job description and person specification