Manager Office
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Job Location:
Pretoria - South Africa
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Purpose:Responsible for the organization and co-ordination of office operations procedures and resources to facilitate organizational effectiveness and efficiency.
Perform operational functions for the organization.
1. Plan and implement office systems layout and equipment procedures
2. Maintaining the condition of the office and arranging for necessary repairs
3. Maintain determine and replenish supplies and stationery
4. Verify receipt of supply
5. Handle internal customer inquiries and complaints
6. Relationship management of suppliers
7. Recording general office expenditure and managing the budget
8. Monitor and ensure that internal processes are followed
9. Register new staff on the biometric system.
10. Summarize & report on the timekeeping of staff to the relevant department heads.
11. Recording registered mail letters and managing the petty cash related to those costs.
12. Accurate filing of documents.
13. Organize & manage the parking requirements of all staff.
Oversee the work of subordinates
1. Oversee the work of the subordinates and ensure that they are performing to the required standard.
2. Ensure the smooth integration between the work of the subordinates.
3. Ensure good housekeeping of the departments.
4. Ensure the overall cleanliness of the inside of office parking area and perimeter of the building.
Managing staff
1. Manage annual leave for the department
2. Conduct performance reviews and complete the necessary documentation as required by the business.
3. Monitor access telephone and photocopy usage of staff.
Working conditions:
Office Based.
Qualifications & Experience:
1. Secretarial/Administrative related qualification required.
2. Prior administrative experience required.
3. At least 3 years people management experience required.
4. Minimum of 3 years related office management/administrative experience required.
5. Basic accounting experience required. Skills & Knowledge Required: 1. Strong administrative skills.
2. Attention to detail.
3. Proficiency in the English language.
4. Knowledge of the MDA Property System Software preferred.
5. Good telephone etiquette.
6. Basic report writing skills/written communication skills.
7. MS Office skills required:
a. MS Word Basic.
b. MS Excel Basic.
c. MS Power Point Basic.
d. MS Outlook Basic.
8. Good report writing skills.
9. Ability to deal with confidential information.
10. Good timekeeping skills.
PersonalAttributes:
1. Problem solving find solutions when emotions are involved.
2. Reality testing be objective; see things as they really are.
3. Impulse control resist or delay impulse to act.
4. Flexibility adapting emotions thoughts and behaviors.
5. Stress tolerance coping with stressful situation.
6. Interpersonal relationships building mutually satisfying relationships.
7. Social confidence be self-assured and at ease with people in all types of social situations.
8. Multitasking dealing with several activities at a time enjoy being given new tasks before they have finished another.
9. Persistence sticking with tasks not giving up dislike leaving things unfinished.
10. Rule following adhere to rules and strictly follow work regulations.
11. Attention to detail focus on details strive for perfection and be well organized.
12. Planning enjoy making detailed plans and long-terms plans.
13. Innovation creative and open-mindedness.
Required Experience:
Manager
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
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