Office Manager
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Job Summary
Job Description
Office Manager
Digital Marketing Agency
London England
Permanent Full-time
Reporting to the Director of Agency Operations the Office Manager oversees manages and implements daily administrative tasks to ensure the business operations run effectively and efficiently.
The ideal candidate will have at least 3 years administrative experience and can support in a variety of areas within our agency. This person also has the ability to understand the needs of our staff while being able to inspire employee engagement on a daily basis through special tasks and or events. Supporting both in office and working from home employees.
The Office Manager will also support in the execution of events and coordinate requirements for large meetings or conferences.
This person has the ability to prioritize and coordinate administrative services as it relates to office supplies equipment security and maintenance as well as basic administrative tasks to support the Team.
Responsibilities
- Coordinate and perform daily related tasks meetings interactions with third-party vendors and suppliers.
- Prioritize and coordinate administrative services for the company as it relates to supplies equipment security and maintenance services.
- Oversee and coordinate administrative procedures and review evaluate and help implement new procedures as required.
- Oversee the maintenance & purchasing of equipment and supplies.
- Understand the needs of employees identifies opportunities for engagement and provides recommendations.
- Manage employee cell phones as it relates to hardware travel packs and invoicing.
- Assist HR when needed new hire onboardings and departures.
- Manages and tracks vendor contract expiry dates / costs to ensure renewals are being processed and costs remain in-line with needs/ budget.
- Maintain a safe compliant workplace by coordinating health & safety practices monitoring adherence to internal standards and local regulations and escalating risks or incidents promptly.
- Manage internal office communications by posting timely updates reminders and operational notices via the MatterMost Office group channel and email (as appropriate) ensuring messaging is clear consistent and aligned with company and maintain our internal intranet (Wiki).
- Purchasing gift vouchers for employees birthdays.
- Assist finance in approval of vendor invoices.
- Assist in project management as required.
- Assist in Admin employee training and all aspects of employee engagement.
- Manage inventory including shipping and receiving.
- Manage office desk bookings through our Matrix booking system and deliver monthly reports.
- Oversee and control the shipping and deliveries as it relates to staff.
- Coordinate organize and book company activities and events.
- Coordinate plan and book for employee business travel / conferences such as accommodations travel dinners and expenses
- Travel to conferences to assist throughout the conference. This might includes overnights at hotel often a Sun-Fri.
- This is an on-site role that requires the employee to work at the office five days a week.
Qualifications
- Previous office administration experience or equivalent transferable skills.
- University education related training or equivalent experience.
- Must have excellent communication and organizational skills as well as the ability to multitask.
- Complete fluency in English both written and spoken is essential.
- Experience using MS applications and Jira would be an asset.
- Effective project management skills.
- Strong sense of initiative.
- Strong understanding of business processes operations and organizational systems and structures.
- Flexible driven and team-oriented.
- Ability to work under pressure handle multiple tasks prioritize and meet tight deadlines.
- Hard worker and a proactive problem solver no job too big or small.
- Professional with a friendly and positive disposition Customer Service Oriented is a must.
- Experience in events management is an asset.
- Be able to travel occasionally.
- Remote or hybrid work arrangements are not available for this position.
If this sounds like the ideal position for you then apply today!
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
@Orchard LLC is the best talent acquisition and staffing company. You can find a job or hire staff with us. We provide 360 HR services and Recruitment Process Outsourcing.
