Graduate and Undergraduate Program Administrator

Special Instructions to Applicants:All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:

The Graduate and Undergraduate Program Administrator supports the Department of Mathematics by overseeing the administrative and financial operations of its academic programs. This role manages graduate recruitment and admissions provides curriculum and scheduling support and monitors student progress toward degree completion. Reporting to the Executive Administrator this position works closely with the Department Chair and serves as the primary liaison to campus partners including the Registrar the Office of International Students and Scholars and the Wiess School of Natural Sciences Deans Office.

By ensuring efficient operations and clear communication the Graduate & Undergraduate Program Administrator contributes directly to the success of the departments students and faculty. This position requires frequent interaction with faculty students and external organizations and is ideal for a highly structured relationship-driven professional who thrives in a collaborative academic environment.

Ideal Candidate Statement:

The ideal candidate is a highly organized service-oriented professional with experience supporting academic programs in higher education. They excel in student-facing work administrative and financial processes and collaboration with faculty and campus partners including those supporting international students. The successful candidate is adaptable detail-oriented and skilled at managing multiple priorities in a dynamic academic environment.

Workplace Requirements:

This position is exclusively on-site necessitating all duties to be performed in-person at Rice University Herman Brown Hall from 8:00 AM to 5:00 PM Monday through Friday. PerRice policy 440 work arrangements may be subject to change.

Hiring Range:starting at $56000;salary commensurate with education and experience. This is anExempt (salaried) position underFLSA which is not eligible for overtime.

Minimum Requirements:

• Bachelors Degree

  • In lieu of the education requirement additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.

• Two or more (2) years of related experience

• Skills:

  • Ability to develop and initiate new strategies
  • Advanced problem-solving skills
  • Strong verbal and written communication skills
  • Ability to work well under pressure and manage projects simultaneously
  • Strong organizational and time management skills
  • Advanced knowledge of Microsoft Office suite
  • Strong data analysis skills
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Adept at problem-solving creating contingency plans and handling issues when necessary
  • Strong client service orientation and attention to detail
  • Ability to develop complex or multiple program partnerships and funding sources
  • Ability to oversee and direct students
  • Knowledge of managing budgets and developing financial plans

Preferences:

• ExperiencewithOracle-basedorsimilarERP systems

• Riceand/orotherhighereducationexperience

• Experiencewithgraduateandundergraduateacademic programs

Essential Functions:

• Administersprogramoperationsensuringefficienteffectiveandproductiveoperations

• Creates andimplementsplanstoachieveprogramobjectivesandmission

• Ensurescompliancewithpoliciesandregulationsand recommends changes to procedures and processes

• Analyzesdataidentifiestrendsdevelopsreportsandrecommendsandimplements changes toimprove alignment with institutional mission and goals

• Oversee the planning and coordination of student events and serve as a backup for conference-related functions when required.

• Providessupportindevelopingrelationshipswithinternalandexternalentitiesasit relates to student recruiting and student initiatives.

• Directly responsible for graduate student recruitment and admissions student records curriculumsupportcoordinatingtheaccreditationprocessmanagingscholarshipsand fellowships and monitoring student progress

• Directlyresponsibleforstudenthiringandmanagingstudentworkassignments;works with Human Resources and the Office of International Students and Scholars to ensure compliance with all university policies and federal labor laws

• Initiate and maintain accurate labor distributions for graduate and undergraduate students ensuring payroll allocations align with funded accounts

• Track student funding across multiple sources to prevent overspending and maintain a detailed student spending budget to ensure all disbursements align with allocated funds

• ManagescoordinationandcomplianceofU.S.visasforfacultyandstudentswhoare foreign nationals

• Maintainsandupdatescourseschedulingcurriculumdocumentsandacademicadvising resources

• Coordinatesadministrativecomponentsofdegree plans

• Performsallotherdutiesasassigned

Additional Functions:

• Interpretsdepartmentanduniversitypolicygoverninggraduateprogramsandprovides expert advice to students faculty and staff

• Assiststhedepartmentchairtheexecutiveadministratorandthedirectorsofgraduate and undergraduate programs with reports data accumulation and analysis as needed

• Manage and submit periodic effort reports certifying that student work activities accurately reflect the salary charged to specific grants or departmental funds.

• Serves as departmental liaison to the Office of Graduate and Postdoctoral Studies the OfficeofInternationalStudentsandScholarstheRegistrarsOfficeandtheDeansOffice in the School of Natural Sciences.

Rice University HR Benefits: Mission and Values:Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.