Payroll Specialist (Temporary)

POSITION OBJECTIVE:

The position of a Payroll Specialist is for the purpose/s of processing District-wide payroll information and assist in payroll-related matters.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

Implements provisions of collective bargaining agreements federal and state laws impacting payroll District policies and procedures related to payroll the District budget coding system and District benefit plans including medical dental vision life disability annuity and other plans.
Processes District payroll timecards employee assignment sheets emergency forms released time forms W-4s salary reduction agreements medical/dental enrollment forms billing statements for tax deferred annuities and insurance plans payroll deduction authorizations direct deposit agreements pay warrants and other miscellaneous documents.
Inputs data into computerized payroll system; prints reports as necessary to aid in verifying data; utilizes payroll system to approve assignments to set up payment schedules and payroll deductions and to make journal entries to adjust benefit payables; collaborates with data processing department to troubleshoot system problems and design system improvements.
Responds to employee questions about payroll; communicates proper timecard coding and other District payroll procedures to office managers department heads and supervisors; works with human resources salary coordinators as necessary to produce or modify assignments in the payroll system.
Reconciles insurance and annuity billing statements with payroll information; researches payroll data to resolve discrepancies; reconciles absences with emergency personal and released time forms; researches paid leave information to establish leave without pay assignment dates; reconciles substitute log with timecards; calculates schedules of salary payments cash-out value of vacation and sick leave and life and accidental death and disability billing reconciliation.
Maintains custody and ensures security of pay warrants payroll records and source documents W-2s and other documents as required by law; maintains confidentiality as required.
Performs a variety of miscellaneous payroll office functions including maintaining the filing system sorting mail assisting with correspondence and copying documents.
Verifying and reconciling payroll information
Processing time cards
Inputting payroll data
Verifying coding
Applying pay-related provisions of collective bargaining agreements
Resolving employee complaints related to payroll
Coordinating preparation and distribution of pay checks
Other duties as assigned

REPORTING RELATIONSHIPS:

Reports directly to and is supervised by Payroll Manager

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:
One year of coursework in accounting payroll or human resources and two years of payroll accounting or personnel experience
Experience with computerized payroll systems desirable;

Preferred:
School district experience desirable.

Allowable Substitutions:
An additional year of qualifying experience may substitute for the required coursework.

KNOWLEDGE (position requirements at entry):

Elementary principles and practices of bookkeeping and accounting.
Office methods and procedures.
Personnel and payroll practices and procedures.

SKILLS (position requirements at entry):

Performs computations at a high level of proficiency.
Maintains accurate records.
Computer operation.
Effective oral and written communication.
Data entry and 10-key by touch.
Interpersonal relations.
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations
Read and use numerical data rapidly and accurately.
Operate a calculator proficiently.
Keyboard.
Maintain confidentiality.
Read and analyze reports and spreadsheets.
Establish and maintain effective working relationships with staff.
Perform mathematical calculations.
Work independently and exercise independent judgment.
Plan organize and prioritize work and complete tasks accurately and rapidly. Attend to detail.
Work effectively under pressure to meet inflexible deadlines.
Perform research and resolve problems.
Interpret and apply terms and conditions of collective bargaining agreements. Perform all physical activities and meet all physical requirements indicated in the Physical Demands section above.
Exert all necessary mental effort indicated in the Mental Demands section above.
Perform all duties in accordance with applicable Board policies District and legal requirements.
Meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping kneeling crouching reaching standing walking pushing pulling lifting finger dexterity grasping talking hearing seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts odors chemicals extreme temperatures inadequate lighting workspace restrictions and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP Pay Range G Step 1 $38.82/hour 32 hours per week (Tues-Fri) based on negotiated collective bargaining agreement. Medical dental vision long-term disability and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.

Bellevue School District does not discriminate in any programs or activities on the basis of sex race ethnicity creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression gender identity homelessness immigration or citizenship status the presence of any sensory mental or physical disability neurodivergence or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Racial Discrimination and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham or

Sex-based Discrimination including Sexual Harassment: Title IX Coordinator: Jeff Lowell or

Disability Discrimination: Kerince Bowen or

Mailing address for all three: 12111 NE 1st Street Bellevue WA 98005.

Members of the public with disabilities who have specific concerns about the effectiveness of the Districts communications to them should contact Janine Thorn Chief Communications and Engagement Officer at or

Required Experience:

IC