Executive Office Assistant

DESTINATION DC There is Only One DC--There is Only One You.

Bring your uniqueness to our team!

POSITION SUMMARY

Reports to: Chief of Staff

The Executive Office Assistant provides principal executive-level administrative support for the President & Chief Executive Officer. This position requires four days in the office.

As the Executive Office Assistant you are the strategic right hand to the President & CEO and the Chief of Staff. You dont just manage a calendar; you safeguard the executives time ensuring they are fully prepared for every meeting speaking engagement and board interaction.

In this high-impact role you will:

• Own the Logistics: Youll orchestrate complex travel arrangements and manage a high-volume schedule with precision for the President & CEO.
• Lead the Team: You will lead the Administrative Team at DDC to foster a culture of best practices and to ensure the highest quality of work across the organization.
• Bridge Relationships: You will serve as a key point of contact for stakeholders and Board members using your polished demeanor and diplomatic touch to maintain critical industry relationships.
• Drive Results: From transcribing board minutes to managing multi-department projects you ensure nothing falls through the cracks. Your proactive approach allows you to anticipate needs before they arise keeping the Executive Office running at peak efficiency.

By maintaining a pulse on the DC hospitality and travel industry you provide more than administrative support; you provide the operational stability that allows our leadership to focus on the mission of Destination DC.

Your Essential Duties and Responsibilities (include the following but are not limited to)

1. Provide high-level administrative support to the President & CEO and Chief of Staff ensuring they are fully briefed and prepared with all necessary materials for meetings speaking engagements and events.

2. Oversee complex appointment scheduling and end-to-end travel logistics including transportation coordination for the President & CEO.

3. Facilitate quarterly Executive Committee and Board of Directors meetings including coordinating facilities tracking attendance and recording/distribution of official minutes.

4. Lead the DDC Administrative Team to implement organizational best practices and ensure seamless operational support across the department.

5. Manage cross-departmental projects holding various teams accountable for deadlines and taking ultimate responsibility for the quality of the final deliverables.

6. Review calendars and outstanding projects weekly with the Chief of Staff to prioritize tasks and ensure all due preparation is completed for the President & CEO.

7. Develop and maintain positive rapport with key stakeholders affiliates and partners serving as a professional liaison for the Executive Office.

8. Draft edit and format high-priority correspondence memos and presentations for internal and external audiences.

9. Maintain confidential administrative files and manage up-to-date contact information for the Executive Offices most critical partners.

10. Coordinate with the Executive Office Events Team and other departments to provide administrative support for high-profile organizational initiatives.

11. Process invoices and prepare detailed expense reports for the Executive Office to ensure timely payment and budget tracking.

12. Stay informed of organizational initiatives the DC hospitality community and broader travel industry trends to provide relevant context for executive decision-making.

13. Other duties and special projects as assigned.

• You are an experienced partner. You bring a track record of supporting high-level executives. While we typically look for at least 4 years of experience we recognize that expertise is built in many ways. If you have the skills to excel but a different year count we still want to hear from you.

• You are technically savvy. You are a power user of Microsoft Office (Outlook Excel and PowerPoint) and have advanced experience navigating CRMs/databases like Simpleview or Salesforce.

• You are a master of communication. You possess excellent written and oral skills with the ability to read analyze and interpret complex business journals or technical procedures with ease.

• You are the ultimate organizer. You have superior attention to detail and the ability to manage prioritize and see high-level projects through to completion.

• You are proactive and innovative. You dont just wait for instructions; you anticipate needs and bring a proactive work style to everything you do.

• You are a professional diplomat. You maintain a polished demeanor and handle sensitive information with the utmost discretion and diplomacy.

• You are agile and flexible. You thrive in a dynamic environment successfully navigating changing schedules and priorities. You are also willing to travel and work evenings or weekends as the mission requires.

• You are academically grounded. You ideally hold a Bachelors Degree in English Management Sales Marketing or a related field (or have the equivalent professional know-how).

• You are ready to hit the road. You hold a valid drivers license and are comfortable providing transportation for leadership when necessary.

DESTINATION DC IS AN EQUAL OPPORTUNITY EMPLOYER

We welcome all to apply and are committed to retaining hiring developing and promoting diverse talent. We recognize and celebrate cultural differences within our organization by establishing opportunities for education and allyship.

Please reach out to us if you need accommodations with an application.

About Destination DC

Destination DC the lead destination marketing organization for the nations capital is a private non-profit membership organization of nearly 1000 businesses committed to marketing the area as a premier global convention tourism and special events destination with a special emphasis on the arts cultural and historic communities.

Required Experience:

Junior IC