Office Coordinator

Kahului, HI - USA

Hourly Salary: USD 25 - 26

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Role Summary:
The Office Coordinatorensures the smooth and efficient operation of ELCCOs office environment by managing administrative tasks overseeing daily office functions and supporting company leadership and staff. This role serves as the primary liaison for lease and utility agreements manages business licensing coordinates marketing efforts and oversees office communications tools. The Office Manager plays a critical role in maintaining an organized professional and productive workspace while ensuring compliance and supporting the companys brand image.

Key Responsibilities:

Office Operations:
- Oversee day-to-day office operations ensuring a clean organized and well-maintained workspace.
- Develop and maintain office policies and procedures for efficiency and consistency.
Lease and Utilities Liaison:
- Act as the primary point of contact for all lease agreements building maintenance and utility services.
- Ensure all utility accounts and lease agreements are up-to-date and managed effectively.
- Serve as the liaison for office-related vendor agreements including IT services and communications tools.
Administrative Support:
- Provide administrative assistance to leadership and staff including scheduling meetings managing calendars and handling correspondence.
- Coordinate internal communications and ensure timely distribution of important updates.
Marketing Coordination:
- Coordinate and support all marketing efforts including campaigns events and promotional activities.
- Update and maintain office marketing materials to ensure consistency and professionalism.
- Oversee company websites and communication tools ensuring content is current and aligned with branding guidelines.
Business Licensing Compliance:
- Maintain a calendar of all business license expiration dates and ensure renewals are submitted on time.
- Prepare and submit applications for new business licenses as required.
- Keep records of all active business licenses and compliance documents.
Vendor and Resource Management:
- Manage relationships with office vendors suppliers and service providers.
- Oversee procurement and inventory of office supplies equipment and furnishings.
- Monitor vendor contracts ensuring cost-effectiveness and service quality.
Financial Administration:
- Assist with budget management for office-related expenses.
- Process invoices expense reports and purchase orders related to office operations.
Event and Meeting Coordination:
- Plan and coordinate company meetings events and training sessions.
- Ensure meeting spaces are prepared equipped and maintained.
Human Resources Support:
- Support onboarding processes for new employees including orientation and setup of office resources.

Technology and Systems Management:
- Act as the point of contact for IT support coordinating troubleshooting and maintenance with service providers.
- Ensure office systems (phones internet office software) are functioning effectively.
Customer and Visitor Relations:
- Serve as the first point of contact for office visitors ensuring a professional and welcoming experience.
- Handle incoming calls emails and inquiries efficiently.

Skills and Qualifications:

Proven experience as an Office Manager Administrative Manager or similar role.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and office management software.
Experience coordinating marketing efforts including content updates and promotional campaigns.
Familiarity with lease agreements utility management and vendor coordination.
Basic financial and budgeting skills.
Knowledge of business licensing processes and compliance requirements.
Ability to multitask prioritize tasks and meet deadlines.

Role Competencies:

Organizing
Process Management
Dealing with Ambiguity
Action Oriented
Vendor Relationships

Physical Requirements and Working Conditions

Regular use of computers phones and office equipment.
Ability to sit or stand for long periods and occasionally lift up to 20 lbs.
On-site role with occasional travel for local errands meetings or events.
- Must have a valid drivers license
Standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity
ELCCO Inc. is an equal opportunity employer and makes employment decisions based on merit qualifications and business needs. All applicants will be considered without regard to race color religion sex sexual orientation gender identity or expression national origin age disability protected veteran status or any other characteristic protected under applicable law.

Disclaimer
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all duties responsibilities or qualifications required.

ELCCO is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race color religion national origin age gender sex ancestry citizenship status mental or physical disability genetic information sexual orientation veteran status or military status.

Required Experience:

Manager

Role Summary:The Office Coordinatorensures the smooth and efficient operation of ELCCOs office environment by managing administrative tasks overseeing daily office functions and supporting company leadership and staff. This role serves as the primary liaison for lease and utility agreements manages ...

Key Responsibilities:

Office Operations:
- Oversee day-to-day office operations ensuring a clean organized and well-maintained workspace.
- Develop and maintain office policies and procedures for efficiency and consistency.
Lease and Utilities Liaison:
- Act as the primary point of contact for all lease agreements building maintenance and utility services.
- Ensure all utility accounts and lease agreements are up-to-date and managed effectively.
- Serve as the liaison for office-related vendor agreements including IT services and communications tools.
Administrative Support:
- Provide administrative assistance to leadership and staff including scheduling meetings managing calendars and handling correspondence.
- Coordinate internal communications and ensure timely distribution of important updates.
Marketing Coordination:
- Coordinate and support all marketing efforts including campaigns events and promotional activities.
- Update and maintain office marketing materials to ensure consistency and professionalism.
- Oversee company websites and communication tools ensuring content is current and aligned with branding guidelines.
Business Licensing Compliance:
- Maintain a calendar of all business license expiration dates and ensure renewals are submitted on time.
- Prepare and submit applications for new business licenses as required.
- Keep records of all active business licenses and compliance documents.
Vendor and Resource Management:
- Manage relationships with office vendors suppliers and service providers.
- Oversee procurement and inventory of office supplies equipment and furnishings.
- Monitor vendor contracts ensuring cost-effectiveness and service quality.
Financial Administration:
- Assist with budget management for office-related expenses.
- Process invoices expense reports and purchase orders related to office operations.
Event and Meeting Coordination:
- Plan and coordinate company meetings events and training sessions.
- Ensure meeting spaces are prepared equipped and maintained.
Human Resources Support:
- Support onboarding processes for new employees including orientation and setup of office resources.

Technology and Systems Management:
- Act as the point of contact for IT support coordinating troubleshooting and maintenance with service providers.
- Ensure office systems (phones internet office software) are functioning effectively.
Customer and Visitor Relations:
- Serve as the first point of contact for office visitors ensuring a professional and welcoming experience.
- Handle incoming calls emails and inquiries efficiently.

Skills and Qualifications:

Proven experience as an Office Manager Administrative Manager or similar role.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and office management software.
Experience coordinating marketing efforts including content updates and promotional campaigns.
Familiarity with lease agreements utility management and vendor coordination.
Basic financial and budgeting skills.
Knowledge of business licensing processes and compliance requirements.
Ability to multitask prioritize tasks and meet deadlines.

Role Competencies:

Organizing
Process Management
Dealing with Ambiguity
Action Oriented
Vendor Relationships

Physical Requirements and Working Conditions

Regular use of computers phones and office equipment.
Ability to sit or stand for long periods and occasionally lift up to 20 lbs.
On-site role with occasional travel for local errands meetings or events.
- Must have a valid drivers license
Standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.