Office Services Specialist

Currently we have an immediate opening for aOffice Services Specialistto join our team! The Office Services Specialist supports daily office and facilities operations by ensuring a safe functional and welcoming workplace environment. This role serves as the key point of contact for visitors and vendors while coordinating front desk services building maintenance and workplace logistics. The Specialist works closely with internal teams and external partners to maintain building systems shared spaces and safety standards contributing to efficient operations and a positive employee and member experience.

Primary Responsibilities:

• Serving as the first point of contact at the front desk by warmly welcoming and assisting visitors members and vendors ensuring proper check-in/check-out procedures in accordance with security protocols.
• Providing comprehensive office support by coordinating conference and training room readiness which includes but is not limited to performing basic AV checks and ensuring shared spaces are clean functional and ready for use.
• Providing administrative support for various departments by performing tasks including but not limited to data entry copying report preparation meeting coordination calendar management and other general office functions as needed.
• Performing a variety of administrative tasks including but is not limited to data entry making copies creating reports and meeting coordination.
• Supporting day-to-day facilities operations by maintaining kitchen and coffee supplies assisting departments with special facility needs and coordinating office moves and workspace changes.
• Conducting routine inspections of building interiors exteriors parking areas and landscaping; identifying issues documenting findings and coordinating vendor follow-up as needed.
• Responding promptly to facility service requests by performing basic troubleshooting preventative maintenance and sourcing parts or supplies while maintaining accurate maintenance logs.
• Monitoring building systems and vendor activity to ensure work is completed safely efficiently and to quality standards.
• Supporting office safety and security by coordinating emergency drills managing keys and access cards and documenting inspections and compliance activities.

Travel:

• Travel up to 10% of the time to visit regional offices attend meetings conferences training and other work-related events.

Basic Qualifications:

• Education: High school diploma or GED.
• Experience in one or more of the following: guest relations sales customer service account management or banking.
• Strong written and verbal communication skills.
• Minimum 3 years of experience in office services facilities support front desk operations or a related administrative or operational role.
• Working knowledge of basic building systems preventative maintenance practices and vendor coordination; ability to perform light troubleshooting and inspections.
• Proficiency with office technology and systems including Microsoft Office (Outlook Word Excel) work order systems and audio-visual equipment.

Firefighters First Federal Credit Union is an Equal Employment Opportunity employer. We do not discriminate based upon race color religion age gender marital status physical or mental disability medical condition pregnancy sexual orientation gender identity or expression national origin veteran status genetic information or any other status protected under federal state or local law. Firefighters First Federal Credit Union is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation contact Human Resources at.