Adult Services Admin Assistant

Close: When Filled Job Title: Admin Assistant Department: Adult Services Reports To: Director Hours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday leave. Position Summary: Provisions of the Administrative Assistant is to provide clerical support to the Director for Adult Services. This position is under the supervision of the Director Adult Duties and ResponsibilitiesAnswers and routes calls and takes accurate memos and types correspondence as directed by the support to department staff and does data entry and prepares documents and reports using Excel Word ten-key and invoices to be paid by closely with other Tribal departments to meet the needs of Vulnerable for photocopying and and participates in regularly scheduled meetings. Assists in preparing client files. Establishes organizes and maintains a comprehensive record system. Reviews records to ensure data is accurately and uniformly recorded and the Director in preparing reports on a quarterly basis end of year reports and assist Director in submitting Grant clients in scheduling appointments networking with social service agencies and transportation other duties as ResponsibilitiesThis position has no supervisory responsibilities. Qualifications and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceHigh school diploma or general education degree (GED); and at least eighteen months of general office work experience; or equivalent combination of education and experience. Must demonstrate beginner to intermediate computer knowledge with Word for Windows and SkillsAbility to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of SkillsAbility to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Reasoning AbilityAbility to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized or CertificatesMust pass a criminal background check; must not have any felony Skills and AbilitiesMust be able to work in a culturally sensitive environment with Tribal Elders and vulnerable adults by adjusting to and accommodating their have strong communication skills in order to accurately share information with staff and be knowledgeable in all aspects of general office maintain to take to assist the Director in preparing reports on a quarterly basis end of year reports and assist Director in submitting Grant have and maintain a valid and unrestricted Washington State drivers license. Drivers license must not contain any restrictions that would prevent the employee from driving a GSA be able to drive a 15 person passenger have or be able to obtain CPR/First Aid certification within the first 90 days of submit to and pass a criminal background check prior to employment and periodically after DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a typewriter personal computer multi-line telephone calculator facsimile and photocopier and other office the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or hear and employee occasionally is required to stand and employee is occasionally required to stand and stoop kneel crouch or employee must occasionally lift and/or move up to 10-50 vision abilities required by this job include close vision color vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is physical exertion is low to is performed in an office are frequent contacts and interruptions during the to clients homes throughout the service Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email Puyalupabsh Tacoma WA 98404