Business Office Administrative Assistant II

Green Valley, CA - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Our Lady of the Valley Parish

Job Description

Job Title: Administrative Assistant II Status: Fulltime

Exemption Status: Non-Exempt Salary Grade:23

Department/Location: Our Lady of the Valley Parish Green Valley

Primary Function: Under the direction of pastor business manager School Principal or other manager is responsible for working independently in providing a wide variety of administrative support activities in a parish or school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life Live in a manner worthy of the call you have received. (Eph. 4:1)

Essential Duties and Responsibilities:

Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in the teachers professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
Work independently as a lead person and be proactive in providing administrative support to all staff as requested
Works collaboratively in a positive friendly and professional manner with all employees and with others served.
Display leadership personal initiative coordinate facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the Business Office Manager.
Maintain and respect the privacy of the persons supported.
Receive and handle in a professional manner incoming mail calls and visitors screen and handle requests for information.
Prioritize coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions.
Recording donations from weekend Masses mailed and OTC into ParishSoft donor database
Prepare weekly donations summary from money counters and give to staff accountant
Record WeShare (daily) and ACH (monthly) donations into ParishSoft software
Assist parishioners with setting up donations in WeShare software
Assign Parish Offertory envelopes to newly registered family
Record weekend and special Masses attendance
Record inventory for the Religious Gift Store in uAccept software
Update Parish Handbook as needed
Manage Parish Offertory Envelopes ordering (prior to deadline) and began distribution around the week before Christmas in the Narthex
Enter new parishioners in ParishSoft software and send welcome card
Enter new Religious Education students in ParishSoft software
Maintain accuracy of data in ParishSoft database
Manage request for annual Contribution Statement
Update WeConnect as requested by staff and convert forms to be downloadable
Manage Zoom contract and usage
Annual Catholic Appeal track donations that come to OLV and send to Diocese
Send large donation letters monthly to quarterly
Back up support for Receptionist
Back up support for YouTube masses
Participate in Parish sponsored special events as needed
Assist Business Manager with special projects as requested
Perform other duties as assigned.

Physical/Mental Requirements: Requires coordination and manual dexterity normal mental and visual ability; ability to lift as required in a normal office environment.

Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding.

Basic Qualifications:

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
Excellent communications kills both verbal and written; excellent human relations and interpersonal skills.
Exercise courtesy to fellow employees parishioners and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and evening work may be required.
Be able to type 50 WPM and proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows and Excel; be able to mail merge excel reports queries and text documents.
Ability to learn software currently used by the Parish staff ParishSoft WeShare WeConnect uAccept
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background criminal history and credit history check.

Education and Experience:

Bachelors degree in business or public administration from an accredited institution or equivalent experience
Two to five years experience in a high activity environment as a secretary or administrative assistant or equivalent

Other/Preferred Skills:

Bi-lingual (Spanish/English) preferred.

Covenants of Employment:

Our Lady of the Valley Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values teachings and morals of the Roman Catholic Church and by Arizona state law. Under the Zero Tolerance Policy no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

Required Experience:

Junior IC

Our Lady of the Valley ParishJob DescriptionJob Title: Administrative Assistant II Status: FulltimeExemption Status: Non-Exempt Salary Grade:23 Department/Location: Our Lady of the Valley Parish Green ValleyPrimary Function: Under the direction of pastor business manager School Principal or other ...