Project Manager, Academic Systems
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Job Location:
Monthly Salary:
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary:
Reporting to the Chief Financial and Administrative Officer and working closely with the Sr. Business Analyst ERP and PMO Lead theProjectManager Academic Systems provides project and program management leadership for a portfolio of academic systems and digital modernization initiatives across BCNET and its member institutions. Operating within a Project Management Office (PMO) framework this roleis responsible forplanning governance delivery oversight and reporting for multiple concurrent projects supporting post-secondary academic operations.
TheProjectManager Academic Systemsworkswith institutional partners vendors provincial government representatives and internal BCNET teams to ensure projectsare deliveredconsistently efficiently and in alignment with strategic priorities. This role emphasizes strong project governance stakeholder coordination and repeatable delivery practices across shared services and sector-wide initiatives.
Key Responsibilities and Duties:
Program and Portfolio Management
- Manage a portfolio of academic systems and digital transformation projects using PMO standards and methodologies.
- Develop andmaintainprogram roadmaps project plans schedules milestones and interdependencies.
- Track and report on project performance including scope schedule risks issues and outcomes.
- Support prioritization sequencing and resource planning across multiple initiatives.
- Contribute to benefits realization planning and post-implementation evaluation.
Project Governance and Controls
- Establish and apply project governance structures decision-making frameworks and approval processes.
- Developmaintain and enforce standardized PMO artifacts including project charters work plans risk registers status reports and change logs.
- Manage change control processes and assess impacts to scope timelines and resources.
- Ensure projects align with BCNET policies standards and reporting requirements.
Stakeholder Partner and Vendor Management
- Serve as a primary point of coordination between institutional stakeholders BCNET teams vendors and external partners.
- Facilitate steering committees project working groups and executive-level updates.
- Manage vendor delivery contractual milestones and dependencies across multiple projects.
- Support alignment across institutions while accommodating local requirements within shared initiatives.
Delivery Oversight and Implementation Support
- Oversee end-to-end delivery of projects from initiation through implementation and stabilization.
- Coordinate readiness activities integrations and handoffs to operational teams.
- Ensure training communication and change management activitiesare incorporatedinto project plans.
Continuous Improvement and PMO Maturity
- Capture lessons learned and performance metrics to improve project delivery practices.
- Develop reusable templates toolkits and documentation to support consistent and scalable delivery.
- Contribute to the ongoing maturity and effectiveness of BCNETs PMO.
Qualifications and Skills:
- Bachelors degree in Project Management Information Systems Education Technology or a related field.
- 3-5 yearsof experience managing complex projects or programs preferably within post-secondary public sector or shared-services environments or;
- 3-5 years of experience managing complex projects or programs supporting Registrars Office academic administration or student systems.
- Experience working within a PMO or applying formal project management methodologies (e.g. PMI PRINCE2 Agile/Hybrid).
- Knowledge of or certification in change management (e.g. ACMPProsci)
- Proven experience in web developmentUXSharePoint (development and administration) and leading or supporting platform and content migrations.
Core Competencies
- Project & Program Management: Ability to manage multiple concurrent projects using standardized PMO practices.
- Governance & Reporting: Strong experience with executive reporting project controls and decision support.
- Risk Issue & Change Management:Proven ability toproactively manage delivery risks and changes.
- Stakeholder Engagement: Skilled at collaborating with senior leaders cross-functional teams and external partners.
- Vendor & Partner Management: Experience coordinating vendor delivery and third-party dependencies.
- Communication & Documentation: Excellent written and verbal communication skills.
- Organizational & Analytical Skills: Ability to prioritize synthesize information and manage competing demands.
- Leadership & Collaboration: Ability to lead through influence in a matrixed multi-institution environment.
Benefits and Perks:
- Hybrid Work Model: Flexibility to work remotely and in our Downtown Vancouver office.
- Note: The first two weeks of employment will be in-person at our downtown office location for onboarding and training purposes.
- Health Benefits: Comprehensive coverage from day one including extended health dental vision and a wellness allowance.
- Defined Pension Plan: Secure your future with our defined benefits pension plan.
- Professional Development: Annual allowance for skill-building and growth opportunities.
- Paid Time Off: Generous vacation days personal days sick days and year-end office closure.
- Volunteer Day: One paid day annually to support a cause you care about.
- Inclusive Culture: Supportive workplace with team-building events and activities.
- Convenient Office Location: Easy access by transit and close to great coffee spots!
About BCNET:
Who We Are
We are a small dynamic team that loves what we do and thrives on our ability to make a difference for our higher education member community in British Columbia. Our diverse team is passionate collaborative responsive and entrepreneurial. We share a desire for learning and working together for the greater good of each other and our members. With a flexible work environment great benefits and the opportunity to develop your skills you can put your talent to work and reap the rewards.
What We Do
We are a member-centric services organization that continually engages with our community to provide technology and services that enables excellence in teaching learning and research. We equip our members with opportunities to work together to learn explore evaluate and shape the development of technology services and procurement solutions that serve their collective interests.
Why We Do It
Our motivation is to enable members with technology and services to support excellence in teaching learning and research. We aim to enhance the quality of services drive down costs maximize efficiencies empower digital transformation share knowledge and human and capital resources so that all can benefit.
Equal Employment Opportunity
BCNET is committed to equal employment opportunities for all regardless of race color religion sex sexual orientation gender identity national origin age disability veteran status marital status or any other legally protected status. We welcome applications from everyone and offer reasonable accommodations for individuals with disabilities throughout the hiring process and employment. If you need accommodation during the application process please reach out to our HR department at with your specific request. Our team will work with you to ensure you have the support you need to participate fully in our recruitment process.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Presentation Skills
- Project / Program Management
- Organizational skills
- Ellucian
- Records Management
- Academic Advising
- LMS
- Teaching
- Program Development
- Public Speaking
- Writing Skills
About Company
We are a not-for-profit, collaborative, shared services organization dedicated to the needs of our members, B.C.'s higher education and research institutions. We offer a wide array of shared solutions that help members reduce costs, maximize efficiencies, enhance service quality, empo ... View more
