Assistant to the Vice President, Global Economy and Development (Job ID 2026-3796)

Join one of the most influential most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington DC. Our mission is to conduct in-depth research that leads tonew ideasfor solving problems facing society at the localnationaland global level.

We bring together leading experts in government and academia from all over the world rooted in open-minded inquiry andrepresentingdiverse points of view who provide the highest quality research policy recommendations and analysis. Research topics cover a full range of public policy issues in economics foreign policy developmentgovernanceand metropolitan policy.

With fair and transparent business practices clear communication mutual respect and a collaborative atmosphere that offers both professional and personal development opportunities Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

The Global Economy and Development program one of the five research programs of Brookings generates actionable insights and tools to address shared challenges and achieve a more equitable sustainable and prosperous world for all.

Position Location:This position ishybrid. Hybrid positions combine regular in-person presence at our Washington DC office with theoptionof two days of remote work each week.

Ready to contribute toBrookingssuccess

The Assistant to the Vice President provides administrative research and project coordination support to the Vice President and Director (VP) of the Global Economy and Development (Global) program. The Assistant is primarily responsible for the overall coordination and day-to-day functions of the Office of the Vice President (OVP) while also providing ad hoc research assistance support to the VP. Responsibilities include managing the VPs complex calendar including all internal and external scheduling research and special project activities commitments and deadlines as well as travel arrangements and expense processing.

Scheduling Office Coordination and Administrative Support (60%)

• Maintains the Vice President and Directors calendar and coordinates daily scheduling. Receives all incoming queries and requests for meetings speaking engagements media interviews etc.
• Organizes local and travel itineraries and logistics; prepares expense reimbursements for the VP.
• Supports VP priorities by keeping him informed of items and/or conflicts that arise throughout the day which affect his schedule; uses judgement to suggest solutions prioritization and/or opportunities.
• Serves as point of contact throughout the institution for internal organizational matters needing input or involvement of VP.
• Coordinates the flow of information and tasks for the VP on a daily basis to ensure timely attention to his commitments. Maintains list of current projects invitations and commitments with status; meets regularly with VP to manage and determine priorities.
• Owner of the Office of the Vice President email account; screens phone calls messages and requests for information and follow-up; maintains electronic and hard copy filing systems for Office of the Vice President and Director.
• Completes travel expense reimbursement requests for VP.
• Prepares briefing and other materials for meetings conferences and presentations; drafts talking points for VP as needed. Drafts letters and memoranda for VPs review.
• Distributes internal documents memos and articles to appropriate institution senior management and program staff.

Research and Projects Support (40%)

• In collaboration with the Vice President conducts economic research including bibliographic and literature reviews; summarizing academic policy and institutional publications; updating and verifying data; and assisting with analysis in support of ongoing research projects.
• Researches compiles and analyzes qualitative and quantitative data including identifying appropriate data sources; mastering underlying methodologies and concepts of key economic datasets; preparing databases for analysis; and presenting results in clear professional formats with explanation of implications for research and policy.
• Drafts edits and proofreads written materials in support of the VP and Global program including research reports policy briefs briefing memoranda blogs media summaries and summaries of forums symposia and conferences.
• Conducts background research and prepares written summaries including abstracts and analyses of books articles conferences seminars and other relevant events and materials.
• Supports the planning and execution of events including researching potential participants; drafting invitations; tracking RSVPs; preparing and distributing event materials; and coordinating event transcription.
• Liaises with high-level participants donors internal Brookings and Global staff and external vendors coordinating services and contracts in consultation with Global operations staff and other Brookings departments.
• Manages logistical and administrative support including arranging travel processing travel and expense reimbursements and executing post-event responsibilities such as speaker thank-you notes publication of event transcripts and preparation of post-event web summaries.

Ready to make an impact In this role you will support Brookings values of collegiality respect inclusiondiversityand community and bring the following qualifications:

Education/Experience Requirements

Bachelors degree in international development economics international affairs or political science required. Strong academic record. Minimum of two years of relevant work experience (inclusive of internships) providing scheduling and administrative support to an executive director or VP. Professional experience providing quantitative and qualitative research support in a research or academic setting is advantageous. Experience in participating in and managing virtual meetings and events. Work experience in non-profit public sector academia or policy organization preferable. Interest in international development international relations or economic policy is a plus as is experience working studying living or traveling abroad.

Knowledge/Skill Requirements

Knowledge of and keen interest in global economic issues required. High degree of cultural sensitivity and comfort level working in an office environment with diverse staff in research and operational roles. Excellent verbal and written communication skills. High degree of organizational and prioritization skills attention to detail and efficiency in scheduling and managing calendars. Proficiency in Excel and other MS Office and/or Office 365 Outlook and SharePoint and virtual meeting platforms such as Zoom or MS Teams. Proficiency in Stata SPSS advantageous. Ability to multi-task and meet multiple deadlines in a fast-paced work environment. Professional demeanor and work ethic ability to work well under pressure with discretion and mature judgment while managing confidential/sensitive information and liaising with high-level contacts. Cooperative attitude and flexibility. Demonstrated ability to work effectively as a part of a team.

Must be authorized to work for any employer in the US.

Additional Information

What can we offer you Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.Our comprehensive benefits package includes medical dental and vision benefits generous time off and workplace flexibility. For more information please visitBrookings Benefits.

Brookings requires that all applicantssubmita cover letter and resume. Please attach your cover letter and resume as one document when you apply.Please note: if you have applied to more than one Brookings jobopeningyou should add a position-specific cover letter as aseparateattachment.

Successful completion of a background investigation isfor employment at Brookings.

Brookings welcomes and celebrates diversity in all its forms including diversity of experience thought and personal background. We welcome applications that reflect a variety of backgrounds based on ideology race ethnicity religion national origin gender sexual orientation gender identity or expression disability veteran status first generation college goers and other factors protected by law. Brookings is proud to be anequal-opportunityemployer that is committed to promoting a diverse and inclusive selection decisions are based upon merit skillsabilitiesand experience.