Team Administrator

Team Administrator

London

Vario is Pinsent Masons market-leading alternative legal services provider offering a unique blend of Flexible Services Consulting & Technology Legal Project Management and Managed Legal Services (MLS).

We are looking for a Team Administrator to deliver proactive highquality administrative support across our UK MLS teams with a particular focus on our Property MLS team and MLS Leadership group.

This is a 6month fixedterm contract offering an excellent opportunity to develop your career within a legal services environment. The role is hybrid with a 60/40 officetohome working pattern.

Key Responsibilities

Property MLS

• Supporting fee earners with billing tasks and monthly billing cycles
• Support with process optimisation for all MLS mobilisation workstreams supporting with drafting of process templates updating project plans ways of working manuals rate cards reporting
• Support with client insights ad hoc research tasks updating CRM systems
• Assisting with ad hoc queries and projects as required
• Use of Docusign to arrange signatures for engagement letters
• Manage and maintain the document library ensuring all documents are filed in the appropriate location

MLS Leadership Support

• Diary management for MLS Leadership including arranging meetings ensuring the Outlook diary is up to date taking responsibility for booking travel meeting rooms equipment and refreshments
• Inbox management proactive management of MLS Leaderships incoming e-mails acknowledging receipt and responding where able and rerouting as appropriate.
• Document management creating and managing documentation drafting correspondence producing documents/letters/mails/presentations formatting and storing appropriately
• Processing expenses as assigned

Person Specification

• Administration experience
• Experience of working with systems and Microsoft packages
• Proactive mindset taking ownership and anticipating needs

What We Offer

• Flexible agile working including the option to work from home subject to business needs
• Up to five days paid carers leave to support your caring responsibilities
• 25 days annual leave with the ability to purchase or carry over an additional five days
• A contributory pension scheme (up to 5%)
• Private healthcare cover
• Life assurance at four times your base salary
• Access to interest-free loans for season tickets gym membership and rental deposits
• Cycle to work scheme

Next Stages

After you submit your application our Recruitment team will review it and update you on the outcome.

Our selection process typically involves two interview stages giving you the chance to meet two members of the hiring team at each stage. We aim to be flexible and will adapt the process to suit the needs of the role or individual candidates.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer a Valuable 500 member a founding member of the Mindful Business Charter signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. Its with different perspectives that well find solutions to our clients most complex challenges. Its how well deliver outstanding results today and want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

Our in-house recruiter Victoria Greaves would be happy to have an informal chat about this role provide this job advert or our application form in an alternative format and/or discuss any reasonable adjustments to be made either during the recruitment process or after offer stage. You can contact Victoria by emailing