UNIV Grants Administrator I Psychiatry Administration

Job Description Summary

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Job Description

FLSA: Salaried

Work Schedule: Monday - Friday 8:00 am - 4:30 pm

Job Duties:

35% - Maintain fiscal/accounting duties for assigned PIs. Specific tasks include:

• Analyze and provide a detailed narrative for assigned Sponsored Awards (grants/contracts) and Unrestricted accounts on at least a quarterly basis paying particular attention to encumbrances including subcontracts F&A withholdings revenue generation and outdated commitments/encumbrances that need to be eliminated. Prepare and distribute quarterly or as requested financial reports (Award variances and Budget-to-Actuals) to Faculty PIs and Division Administrator. Work to resolve discrepancies discovered in variance reporting

• Ensure the accurate documentation of all nonpayroll financial transactions. Oversee all payroll Costing Allocation tasks (PCAs) and Payroll Accounting Adjustment tasks (PAAs) in WorkDay for assigned Faculty and staff of the and approve incoming PCAs & PAAs for non-Psych employees with salary support on an assigned sponsored award or unrestricted fund

• Manage the procurement activities of special contracts and consulting arrangements. Obtain and process invoices from subcontractors and consultants.

• Oversee and approve for assigned faculty PIs/accounts: petty cash transactions salary allocations and purchases via various systems (WorkDay P-card) to ensure the appropriate use and accounting of funds and proper procurement methodology.

35% - Perform duties related to the receipt and administration of funded awards for assigned grants. Duties include:

• Receive award/NOA/JIT information provided by ORSP regarding the establishment of accounts and special requirements; managing the collection of required items for the NOA/JIT. Compare to Cayuse for accuracy.

• Authorize and manage the establishment and closing of accounts in WorkDay along with the proper approvals dates budget amounts etc.

• Record data regarding the award on necessary internal data management spreadsheets. 4. Initiate and maintain necessary documentation for establishing subcontracts and consultants as needed.

• Assist with re-budgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort contractual arrangements no-cost extensions carryover requests etc. and assist in continuations.

• Manage effort reporting for grant personnel on a quarterly basis.

• Assist faculty with Other Support documents

20% Reporting

• Run OurDay reports to effectively manage grant funding (BTA PI reports income statements detailed journals payroll etc)

• Track grant salary reimbursement for assigned grants and report any issues to leadership.

• Track and report on assigned faculty and staff effort for periods of underfunding. Provide options on gaps in funding.

• Ensure trackers and reports are regularly submitted to supervisor and Department leadership. Additionally provide reports withindays of a grants end date with plans on close out.

• Work with GCA (grants and Contracts Accounting) to complete the FFR (Final Financial Report). Ensure we are in agreement and no deficits exist.

10% - Other duties as assigned such as budget preparation and assisting with PreAward duties as needed/directed

Preferred Training and Experience: Proficiency with Microsoft Excel required. Prior experience working with grant financial management (postaward) is highly desired. Ability to cultivate positive working relationships with coworkers and other departments (e.g. Office of Research and Sponsored Programs (ORSP) and Grants and Contracts Accounting (GCA) in order to provide optimal grants administration on behalf of Faculty.

Additional Job Description

Minimum Requirements: A bachelors degree and three years business personnel grant-in-aid or public administration experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift carry lower push or pull objects 15 lbs or more unassisted. (Frequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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