Awards Disbursements Officer (00569.2)
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
The Awards Disbursements Officer is responsible for administering the disbursement of student funding maintaining award records and supporting the application and adjudication processes. This position ensures accurate and timely financial transactions and provides exceptional service to students and stakeholders.
MAJOR DUTIES & RESPONSIBILITIES
- Responsible for the final vetting and disbursement of all Student Awards and Financial Aid funding disbursements including awards scholarships bursaries prizes grants and emergency funding. Determine appropriate payment methods (account credits vs. accounts payable).
- Maintain comprehensive award records in collaboration with the Awards Advisor and under the direction of the Awards Coordinator including application links automated rankings adjudication timelines and updates to the online Awards Guide.
- Prepare and manage communications for applicants and recipients including templates extracts and ceremony coordination with Advancement Deans and other senior leadership offices.
- Support financial reconciliation of award funds and liaise with Finance Athletics Graduate Studies and academic departments to ensure accurate fund management.
- Assist in award adjudication including GPA calculations enrolment verification document validation and student record updates in compliance with institutional and government policies.
- Provide administrative support to Awards Advisors including spreadsheet development correspondence and electronic file management.
- Offer advanced student support for award applications and respond to inquiries via multiple channels (in-person phone email web).
- Coordinate with Advancement external funders high schools and TRU campuses and centres.
- Assists with ensuring award-related content on the university website and other platforms remains up to date.
REPORTS TO
Awards Coordinator
Requirements
REQUIRED QUALIFICATIONS
EDUCATION:
- Completion of a relevant two-year diploma or higher
EXPERIENCE:
- Minimum two years of experience in financial data administration and customer service including one year of experience using spreadsheet tools
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- High attention to detail and accuracy in data entry and reconciliation
- A working knowledge of double-entry bookkeeping in accounting transactions and analysis
- Demonstratable intermediate proficiency in Microsoft Excel including relational queries and mail merges from Word
- Solid written and verbal communication skills
- Strong interpersonal skills with a focus on tact and diplomacy
- Proven ability to work independently as well as in a team environment
- Familiarity with office procedures in a digital and networked setting
WORKING CONDITIONS
- Sitting at desk and computer for long periods of time and general office conditions
- Regular interaction with students and staff in-person and virtually
Required Experience:
Unclear Seniority
Key Skills
- CCTV
- Federal Agencies
- Customer Service
- Clearance
- Facility
- Suspicious Activity
- Property Damage
- Public Safety
- Daily Operations
- Professional Development
- Access Control
- Communication
- General Public
- Procedures
- Powerpoint
About Company
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