RQ10253 Project ManagerLeader Intermediate

Responsibilities:

• Provides project management on large scale complex high profile and high risk projects for OPS I&IT initiatives.
  
• Ensures project deliverables meet clients business requirements on time scope and budget with a focus on cost-effectiveness efficiencies and compliance with OPS project management methodologies and frameworks.
  
• Contributes to drafting and maintaining governance frameworks playbooks and directives.
  
• Facilitates collaboration between ministries GovTechON and executive committees for endorsement and lifecycle governance.
  

General Skills:

• Leads organizational development strategy development business planning and Ministry funding requests.
  
• Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.
  
• Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met
  
• Experience developing and managing project schedules deliverables and scope
  
• Ability to promote I&IT project management best practices and adherence to standard methodologies
  
• Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards
  
• Extensive experience coordinating and monitoring project processes and developing/communicating guidelines and procedures
  
• Sources selects and on-boards team members in various disciplines clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.
  
• Resolves resourcing and inter-personal conflicts negotiates changes to resourcing ensures knowledge is shared among team members such as project objectives and deliverables are met.
  
• Develops complex project budgets based on multiple funding channels and cross ministry dependencies.
  
• Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates forecasts and reconciliation/confirmation of actuals.
  
• Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.
  
• Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
  
• Establishes and participates in steering committee and stakeholder forums
  
• Provides project program and/or portfolio reporting to multi-stakeholders at senior executive levels.
  
• Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects concept definition planning implementation and close-out.
  
• Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality adherence to standard methodology and the control of the use of I&IT resources.
  
• Awareness / knowledge of emerging I&IT trends and directions
  
• Ability to adapt to changing trends leverage emerging tools and methodologies and effectively lead projects to success in todays dynamic IT landscape
  
• Skilled in cross-functional coordination involving policy risk technology and data governance teams.
  
• Expertise in developing governance artifacts (e.g. AI Playbook endorsement workbooks) and guiding teams through compliance checkpoints.
  
• Strong understanding of AI ethics transparency and accountability principles within public sector contexts.
  

Desirable Skills:

• Knowledge and understanding of Project Managements Institutes Project Management Body of Knowledge
  
• Knowledge and understanding of Information Management principles concepts policies and practices
  
• Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards
  
• Ability to make recommendations on the acquisition of software hardware and technology resources
  
• Experience managing and coordinating project monitoring anticipates and troubleshoots issues provides ongoing expertise resolves problems and provides project effectiveness
  
• Ability to identify conflict between project and functional areas and develops responses to successfully address conflict
  
• Ability to handle client relationships to manage expectations provides updates as required identifies potential conflicts between project and functional areas
  
• Experience in AI lifecycle governance including endorsement processes sustainment planning and disclosure requirements.
  

Requirements

Experience and Skill Set Requirements:

Must Have:

• Assess the project managers ability to prepare and edit clear compelling presentations briefing notes formal meeting minutes/action items and responses to queries/issues.
  
• Ability to clearly communicate governance requirements risk assessment outcomes and compliance checkpoints to diverse stakeholders including executives and technical teams.
  
• Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding.
  
• Ability to interpret and apply governance directives identify compliance gaps and recommend mitigation strategies for risks.
  
• Familiarity with AI technologies / governance is a plus.
  
• Knowledge of OPS Responsible AI Directive AI lifecycle governance processes and endorsement frameworks.
  

Skill Set Requirements:

Communication and Interpersonal Skills:

• Assess the project managers ability to prepare and edit clear compelling presentations briefing notes formal meeting minutes/action items and responses to queries/issues.
  

• Consider their political acuity and tact when dealing with colleagues senior executives and project teams.
  
• Evaluate demonstrated relationship management skills to build and maintain relationships across the organization.
  
• Ability to clearly communicate governance requirements risk assessment outcomes and compliance checkpoints to diverse stakeholders including executives and technical teams.
  
• Demonstrated skill in facilitating cross-ministry collaboration for endorsement and lifecycle governance.
  

Analytical/Problem-Solving Skills:

• Evaluate their ability to ensure stakeholders receive accurate comprehensive and meaningful information in a timely manner.
  
• Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding.
  
• Consider their comfort in coordinating various projects and competing priorities to meet deadlines.
  
• Assess their self-motivation professionalism diplomacy and capability to manage workload in a fast-paced deadline-driven environment.
  
• Ability to interpret and apply governance directives identify compliance gaps and recommend mitigation strategies for risks.
  

Technical Skills:

• Broad IT knowledge and experience
  
• Proficiency in word processing presentation and spreadsheet software and document repositories such as SharePoint
  
• Familiarity with Agile methodology and tools (e.g. Planner kanban boards) is a plus.
  
• Familiarity with AI technologies / governance is a plus.
  
• Knowledge of OPS Responsible AI Directive AI lifecycle governance processes and endorsement frameworks.