Administrative Assistant

At Construction Resources and its affiliated companies we are more than a distributorwe are a trusted partner to designers builders remodelers and homeowners. For over 50 years weve delivered integrated solutions that help turn ideas into reality across residential multi-family and commercial projects.

Our success is built on collaboration craftsmanship and a commitment to excellence. Whether you contribute on the design floor in operations or in the field youll be part of a dedicated team that values people quality and continuous growth.

Our affiliated brands include Cancos UMI/Opustone and Bell Cabinetry.

POSITION OVERVIEW

The Administrative Coordinator provides efficient administrative clerical and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation coordinating communication and maintaining accurate records that help drive successful outcomes.

KEY RESPONSIBILITIES

• Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner.

• Prepare edit and distribute documents including reports presentations memos and forms.

• Create request maintain and submit insurance documentation certified payrolls compliance records and general contract documents.

• Track coordinate and support the completion and submission of contracts and change orders in partnership with project teams.

• Log track and maintain preconstruction submittals from internal team members.

• Follow up on submitted samples bids specifications and related documentation to ensure completeness and timeliness.

• Maintain organized digital and physical filing systems to support project accuracy and compliance.

• Provide general administrative support to ensure efficient day-to-day operations.

EXPERIENCE & QUALIFICATIONS

• High school diploma or equivalent required; associate degree or additional administrative training preferred.

• 2 years of experience in an administrative coordinator or project support role preferred.

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint).

• Experience supporting project-based or construction-related environments is a plus.

• Familiarity with compliance insurance or contract documentation preferred.

SKILLS & COMPETENCIES

• Strong organizational skills with high attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Discretion and professionalism when handling confidential information.

• Collaborative mindset with the ability to work effectively across teams.

• Customer-service oriented approach when interacting with clients vendors and visitors.

EEO
At Construction Resources our people are the driving force behind everything we do. Construction Resources is an equal opportunity employer that aspires to be the best in the business by building an associate experience that celebrates growth development and purpose.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to speak or hear. The employee is frequently required to sit for extended periods of time stand walk climb stairs use hands to finger handle or feel and reach with hands and arms. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position that requires overtime as business needs dictate.

OTHER DUTIES
Please note: this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

PRIVACY NOTICE
We value your privacy and want to ensure transparency regarding the collection and processing of your personal data. As part of our recruitment process we require your explicit consent to collect store and process your personal information including but not limited to your resume contact details professional experience and other relevant data.

This data will be used solely for recruitment and hiring purposes in accordance with our privacy policy and applicable data protection regulations. Your information will be stored securely and will not be shared with third parties without your consent.

By submitting your application you agree to the collection and processing of your personal data for the purposes stated above. You may withdraw your consent at any time by contacting us at