Secretary WillSub Coordinator

JOB GOAL:

The School Secretary/ Substitute Coordinator is responsible for providing general clerical/administrative office support while serving as the primary coordinator for substitute coverage.

TERMS OF EMPLOYMENT:

Ten (10) month contract (203 days) plus benefits package.NOTE: Precise placement within the salary range will be determined based on education and salary is based on an 8-hour workday. FLSA: Non-Exempt

QUALIFICATIONS:

1. High School Diploma required. Associate degree or 60 college hours preferred.
2. Must have demonstrated competency in standard office administration programs such as Microsoft programs including Word Excel PowerPoint Access and other microcomputer applications.
3. Correct English usage grammar spelling punctuation vocabulary and proofreading skills for composing business letters and reports are required.
4. Work cooperatively with others. Interpersonal skills; using tack patience and courtesy.
5. Maintain confidentiality and utilize discretion in all communications.

Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Little Rock School District assures Equal Employment Opportunities and equal education opportunities for employees and students as federal and state laws require. The following statements of duties and responsibilities describe the general nature and level of work by individuals assigned to this position. These statements are not an exhaustive list of all duties and responsibilities required within this position.

Substitute Coordination

1. Coordinates and assign substitute teachers to ensure all classrooms are covered when teachers are absent.
2. Maintains accurate records of teacher absences and substitute assignments.
3. Communicates with substitutes regarding assignments schedules and campus procedures.

Administrative & Student Support

1. Assists the Child Nutrition Department with student information related to free and reduced lunch eligibilty.
2. Works collaboratively with the After-School Coordinataor to support the TASC program.
3. Assists Assistant Principals with parent mail-out distibution of information and textbook coordination.
4. Coordinates and prepare senior packets for graduating students.

Staff Support

1. Maintains and monitors paperwork for teachers on long-term disability or extended leave (FMLA).
2. Assists administrator with confidential personnel documentation as needed.
3. Assists with preschool registration including preparation of materials scheduling and organization.
4. Performs general office duties including but not limited to answering multi line phones messaging systems making copies greeting the public typing sortina nd handling incoming and outgoing mail.
5. Performs other related duties as assigned by the Principal or Principals designes.

Mental Functions Physical Requirements and Working Conditions:

While performing the duties of this job the employee is regularly required to sit stand walk go up and downstairs operate foot and hand controls use a telephone and write. Occasionally the employee must lift and move up to twenty (20) or more addition this position requires accurately perceiving sound near and far vision depth perception handling and working with educational materials and objects and providing oral information. Must have the ability to work for the duration of the daily contracted time and be physically present and at assigned work with only infrequent unexcused absences during the contract year. Additional technical skills knowledge and abilities may be recommended by the immediate supervisor and approved by the Human Resources Director.

Required Experience:

IC