Administrative Specialist

Job Description

UW Medical Center-Montlake has an outstanding opportunity for an Executive Assistant.

WORK SCHEDULE

• 40 hours per week
• Day Shift

POSITION HIGHLIGHTS

• Provide high-level support to multiple executives and play a key role in driving organizational efficiency and strategic initiatives.
• Oversee employee recognition and engagement activities including awards and events that celebrate and connect our team.

PRIMARY JOB RESPONSIBILITIES

• Provide high-level administrative support to multiple executives including calendar management meeting coordination and onboarding of new staff.
• Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition.
• Manage intranet content and internal communications to ensure timely and accurate information sharing across departments.
• Plan and coordinate meetings forums and special events including logistics agendas and follow-up actions.
• Serve as UW ProCard holder and process invoices purchase orders and payments in compliance with UW and state regulations.
• Respond to staff inquiries and provide guidance on policies procedures and operational resources.
• Collaborate with committees and external agencies to support compliance reporting and organizational initiatives.

REQUIREMENTS

• Bachelors Degree and 5 years of experience providing executive-level administrative support in a large complex organization.
• Proven ability to handle confidential personnel and financial information with discretion.
• Strong organizational communication and interpersonal skills with the ability to manage multiple priorities and maintain professionalism under pressure.
• Experience supporting C-suite or senior executives in an academic medical center or public-sector environment.
• Familiarity with University of Washington systems such as Workday and the intranet.
• Demonstrated success managing complex projects or programs involving multiple stakeholders. Commitment to continuous process improvement service excellence and collaboration across departments.
• The position requires the ability to perform tasks such as sitting standing keyboarding and occasional reaching stretching bending and moving about. The role may involve lifting or carrying items up to 20 pounds.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

ABOUT UW MEDICAL CENTER-MONTLAKE

UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transits light rail station across the street.

Excellence. Exploration. Education.

ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.