Human Resources Office Receptionist

Spotsylvania County Public Schools is seeking anOffice Receptionistto support theHuman Resourcesdepartment. Daily responsibilities of this role will include a variety of administrative tasks including directing phone calls and HR lobby maintenance. As a member of the Human Resources department this role may also assist with any projects or tasks related to the goals objectives and programs of the department.

Essential Functions:

• Manages a multi-line phone system screens and transfers calls to appropriate staff and takes messages as appropriate.
• Receives and screens visitors staff members telephone calls and incoming mail personally responds to inquiries by making decisions which in the employees judgment do not require the supervisors attention.
• Provides customer support to staff parents students visitors contractors new hires and public
• Maintains the appearance of the HR lobby area including HR conference rooms ensuring a welcoming and inviting space to hold visitors and productive work environment for staff
• Assists HR Administrative Assistant with file distribution and records management; provides ad hoc support to HR team members as needed
• Conducts individual orientations for outside contractors food service employees and volunteers
• Completes Central Registry and fingerprinting process
• Verifies I9 documentation and completes required paperwork
• Prints employee badges
• Participates in summer new hire orientation and supports onboarding procedures as requested by HR team members
• Works successfully within multiple HR databases
• Serves as point of contact for the distribution of all new and replacement badges in the county ensuring badges are properly signed for and any monies due are collected and properly accounted for
• Prepares and replies to correspondence on own initiative or from brief notes
• Prepares produces and makes appropriate distribution of all correspondence including letters memoranda; reports recommendations notices orders requests schedules etc and any other necessary informational items
• Covers the front desk from the hours of 3:00pm to 5:00pm daily; serves as back up to the Front Desk Lobby Receptionist when needed outside of traditional timeframes

Click here to read the full Job Description for this role.

Education and Experience:

Required

• High School Diploma or GED
• One (1) year of receptionist experience ideally within an Human Resources department

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger - Your success directly influences our students success. Here YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams please visit our website athttps:// Terms:Employment may be offered as 12-Month (243 Day) contract at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility:Eligible

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

Required Experience:

Junior IC