Executive Assistant Director Student Experience
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Job Location:
Dunedin - New Zealand
Yearly Salary:
$ 75631 - 80503
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
DIVISIONAL SERVICES AND ADMINISTRATION
Salary 6.5% Superannuation 5 weeks annual leave.
Family friendly employer on-site childcare opportunities.
Ongoing professional development opportunities.
Work in a stunning historic campus location.
The role/Te mahi
We are seeking a friendly and enthusiastic Executive Assistant to support the Director Student Experience. This busy and rewarding role provides confidential and high-level secretarial and administrative support services within a busy and dynamic environment.
This is an exciting opportunity for a professional and experienced Executive Assistant with a proven track record in delivering high-quality services and output at a senior level.
This is a dynamic and multi-faceted role within a fast-paced environment that demands adaptability focus and resilience.
You will be working as part of the Divisional Services and Administration team flexibly providing administrative services across the University. A strong customer service orientation and commitment to continuous improvement initiatives is critical to your success.
Key responsibilities in this role include:
Being the first point of contact for the Director Student Experience anticipating needs and assessing and prioritising requests for urgency.
High level diary management correspondence meeting administration and project assistance.
Troubleshooting and initiating action to facilitate resolution and problem solving.
Drafting preparing coordinating and reviewing information high-level communication and documents on a range of matters.
Your skills and experience/Kā pūkeka me kā wheako
The ideal candidate will have exceptional communication skills strong attention to detail and the ability to thrive in an ever-evolving environment. You will have proven experience as an EA or in a similar role ideally within a higher education or large organisational setting.
What Youll Bring:
This is a dynamic and multi-faceted role within a fast-paced environment that demands adaptability focus and resilience. Were seeking someone who:
Thrives under pressure and can confidently navigate competing priorities and shifting demands.
Works independently taking ownership of tasks and driving them forward with minimal supervision.
Shows initiative and resourcefulness proactively identifying opportunities for improvement and solving problems before they escalate.
Stays ahead of the curve anticipating needs and responding swiftly to emerging challenges.
Brings energy and agility to a complex work setting contributing to a culture of excellence and continuous improvement.
If youre ready to bring your skills to this pivotal role we encourage you to apply.
About our team/Mō te tīma
Executive Assistant roles are part of the Divisional Services and Administration Division a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality confidential operational management and administrative services. We are a strong supportive whakawhanaungatanga (community) proud of the work we do as the largest workforce in the university spanning every corner of the motu.
Further details/Pūroko
This is a permanent position located in Ōtepoti Dunedin.
Hours of work will be a minimum of 26.25 per week (0.7FTE) but hours up to and including full-time may be possible on negotiation for the right person. Hours must be worked Monday-Friday with a start time between 8.30 and 9am. Please indicate in your application what hours you are looking for.
The appointment range for this role is $75631 to $80503 per annum pro rata. Top of the range is $87750 (pro rata).
The University of Otago is a workplace that values and utilises diverse and inclusive thinking people and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds experiences skills and perspectives are valued and respected.
For further information or to discuss this role in confidence please contact Susan Larsen Operations Lead Divisional Services and Administration via the contact details below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference numberwill close on Sunday 25th January 2026.
Additional Information
Note: As a part-time position the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.
Contact: Susan Larsen
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
Required Experience:
Director
Key Skills
- CSS
- InVision
- Balsamiq
- HTML5
- Information Architecture
- Ux
- Usability
- Fireworks
- User Research
- UI
- Axure
- Experience Design
About Company
Learn from the best on a campus that puts students first. Otago is #1 in New Zealand for student academic performance.
