Admissions CoordinatorAssistant Business Office Manager
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Job Location:
Gainesville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Join Our Team as an Admissions Coordinator / Assistant Business Office Manager
Support Compassionate Admissions & Operational Excellence in Long-Term Care
We are seeking a dedicated and detail-oriented Admissions Coordinator / Assistant Business Office Manager to join our team. This dual-function role plays a critical part in welcoming new residents and supporting the financial and administrative operations of the facility. Success in this position requires professionalism strong communication skills attention to detail and a genuine passion for serving others in long-term care.
Your Impact as an Admissions Coordinator / Assistant Business Office Manager
In this role you will:
Admissions & Community Outreach
Serve as the first point of contact for residents families and referral partners during the admissions process
Build and maintain strong relationships with hospitals healthcare partners and community referral sources
Complete bedside assessments review documentation and clinically accept residents for admission
Coordinate with clinical and administrative teams to ensure smooth transitions for new residents
Prepare and maintain organized admissions records and weekly admissions reports
Represent the facility in community presentations related to long-term care aging and healthcare services
Support referral development through local travel and outreach efforts
Business Office & Financial Support
Assist with accounts receivable functions including documentation collection letters and follow-up on past-due balances
Support billing operations by compiling monthly private billing posting daily deposits and verifying financial information for admissions
Assist with Medicare MSP Managed Care and primary insurance claim processing and weekly follow-ups
Help manage resident trust fund accounts in compliance with financial regulations
Support timely completion of Medicare/HMO claims hospice billing and daily deposit reconciliation
Participate in interdisciplinary meetings to review admissions discharges payer changes and census accuracy
Assist with financial verification and required paperwork for new admissions
Support training efforts to meet 3-Deep backup requirements for business office functions
Professional & Compliance Responsibilities
Communicate professionally with residents families staff and external partners
Maintain confidentiality and comply with the Patient Bill of Rights Employee Responsibilities and all safety and policy procedures
Demonstrate reliability teamwork professionalism and consistent attendance
What Makes You a Great Fit
Were looking for someone who:
Has strong written verbal and public speaking communication skills
Can work independently and manage multiple priorities in a fast-paced environment
Demonstrates strong organizational multitasking and relationship-building abilities
Has a basic understanding of accounts receivable and financial processes
Is proficient with computers including typing and 10-key functions
Shows strong attention to detail and consistently meets deadlines
Has a genuine passion for serving elderly and disabled individuals
Holds a valid drivers license with an acceptable DMV record and meets company insurance requirements
Benefits (Full-Time)
Health Dental and Vision Insurance
Ancillary Coverage: AD&D Short-Term Disability Cardiac Cancer Critical Illness Hospital Confinement
Whole and Term Life Insurance
Tuition Reimbursement
Paid Time Off
Immediate 401(k) Eligibility
Exceptional Corporate Support
Equal Opportunity Employer
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion age sex national origin disability status genetics veteran status sexual orientation gender identity or any other protected characteristic is strictly prohibited.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
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