Sales Operation & Communication Specialist
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Job Location:
Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Provide fast reliable sales administration and internal communications support assist the Director with delegated tasks manage client document workflows endtoend (printing scanning routing and dispatch) coordinate internal communication on behalf of the Director and act as MarCom ambassador in Ukraineensuring brandconsistent messaging and timely information flow across the team.
Key Responsibilities
Client document & workflow management
- Print scan and format client documents (contracts proposals letters annexes etc.).
- Route documents within the team for review/approval and coordinate final dispatch to clients via approved channels (email esign courier).
- Track status against servicelevel timelines; escalate blockers proactively.
Internal communications support for the Director
- Draft edit and distribute internal announcements updates and leadership messages; ensure clarity accuracy and alignment with company tone.
- Organize town halls leadership Q&As and staff updates; manage agendas talking points and followups.
- Maintain internal pages/posts (e.g. SharePoint/Teams) and ensure timely information flow across the organization.
- Ensure timely payments for vendors and contractors by coordinating with Finance and tracking invoices.
Event Organization
- Plan and execute events for clients and employees (presentations networking sessions corporate gatherings).
- Handle logistics venue booking catering and vendor coordination.
MarCom ambassador (Ukraine)
- Localize and activate global brand & marketing communications assets for the Ukrainian market; ensure brand compliance in all internal/external touchpoints.
- Partner with regional marketing on campaigns employee engagement communications and social amplification; coordinate translations when needed.
- Monitor engagement and feedback; surface local stories and successes to regional/global MarCom.
Team coordination & operations
- Maintain request queues shared mailboxes and trackers; schedule briefings and checkpoints for sales deliverables.
- Collaborate closely with account leads and operations to keep information current and consistent.
- Uphold confidentiality and dataprotection standards at all times.
Tools & platforms
- Daily use of Microsoft 365 (Outlook Word Excel PowerPoint Teams) SharePoint; office devices for printing/scanning; basic collaboration and tasktracking tools.
Work model details
- Hybrid presence in Kyiv; regular onsite support for printing/signing and events.
- Core hours aligned with the local business day; flexibility during peak cycles.
Qualifications :
- Excellent selforganization and ability to manage multiple priorities with speed and accuracy.
- Consistent online availability during agreed business hours; strong responsiveness to internal stakeholders.
- High attention to detail and quality in document handling; proven ability to meet tight turnaround times.
- Confidentiality & discretion with sensitive client and employee information.
- Proficiency with Microsoft 365 and office hardware (printing/scanning).
- Strong written and verbal communication skills in English and Ukrainian.
Preferred Experience
- 13 years in sales administration office management or internal communications.
- Experience coordinating leadership communications and basic content localization.
- Familiarity with esignature workflows and courier/vendor coordination.
Additional Information :
Our Benefits
- Flexible working environment
- Volunteer time off
- LinkedIn Learning
- Employee-Assistance-Program (EAP)
NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process including résumé screening candidate assessments interview scheduling job matching communication support and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQs principles of fairness transparency human oversight and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions require accommodations or wish to request human review were permitted by law please contact your local HR representative. For more information please visit NIQs AI Safety Policies and Guiding Principles: NIQ
NIQ is the worlds leading consumer intelligence company delivering the most complete understanding of consumer buying behavior and revealing new pathways to 2023 NIQ combined with GfK bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insightsdelivered with advanced analytics through state-of-the-art platformsNIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100 markets covering more than 90% of the worlds population.
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Our commitment to Diversity Equity and Inclusion
At NIQ we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information marital status veteran status or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion please visit the Work :
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Employment Type :
Full-time
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About Company
NIQ is the worlds leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holi ... View more
