Assistant Office Manager

Rayong - Thailand

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the worlds top brands offering comprehensive engineering manufacturing and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

SUMMARY
The Assistant Office Manager plays a key supporting role in ensuring the smooth and efficient day-to-day operations of the Thailand office. This role works closely with internal stakeholders external vendors and regional teams to support administration HR coordination finance processes facilities management local relations and regulatory compliance.

Key Responsibilities

Office Administration & Operations

Support daily office operations to ensure a professional and efficient working environment
Coordinate office supplies equipment facilities and service providers
Manage office supplies office facilities and any office-related matters
Provide support in organising meetings company events and internal activities
Maintain official documentation company policies procedures and administrative records

Local Relations Management

Maintain effective working relationships with local authorities government agencies and relevant institutions (e.g. BOI labour office immigration utilities building management)
Act as a key local contact for local vendors service providers and consultants.
Facilitate local administrative matters requiring in-person or local-language coordination
Support visits inspections or audits by local authorities in coordination with management and external advisors
Monitor changes in local administrative or regulatory requirements and flag relevant updates to management

Procurement (Indirect Spend)

Manage purchase requisitions and acquisitions for indirect goods and services (e.g. office supplies IT equipment facilities services professional services)
Submit and process purchase requests purchase orders and supporting documentation in accordance with company procurement policies
Support vendor onboarding documentation and compliance requirements
Ensure procurement activities comply with internal controls and approval workflows

Finance & Payment Support

Support invoice verification and submission for processing expense claims.
Match invoices against purchase orders and delivery confirmation
Liaise with finance teams on accruals budget tracking and cost allocation
Maintain accurate records for audits and internal controls

Compliance & Regulatory Support

Coordinate with external legal accounting and corporate secretarial firms
Support BOI-related administration licenses permits and statutory filings (where applicable)
Maintain statutory and compliance records
Support annual audits and regulatory renewals

Stakeholder & Regional Coordination

Liaise with regional and global teams on operational procurement and administrative matters
Coordinate with external partners such as vendors banks law firms and consultants
Support cross-functional initiatives and ad-hoc projects as required

Requirements & Qualifications

Diploma or Bachelors degree in Business Administration Management or related field
3 to 6 years of experience in office administration operations indirect procurement or local coordination roles
Fluency in both spoken and written Thai and English is a must
Experience working with local authorities (e.g BOI or EEC) or in a multinational environment is highly preferred
Familiarity with local administrative processes and government interactions in Thailand
Good communication and interpersonal skills including the ability to interact with people at various levels.
Excellent organizational and time management skills
Proactive initiative good judgment and problem-solving abilities
Flexibility and the ability to adapt to changing priorities and work under pressure.
Proficient in Microsoft Office; experience with ERP / procurement systems (e.g. SAP Coupa) is an advantage
Basic knowledge of accounting principles is a plus.

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number birth certificate financial institution drivers license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft contact your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil including its subsidiaries is an equal opportunity employer and considers qualified applicants for employment without regard to race color religion national origin sex sexual orientation gender identity age disability genetic information veteran status or any other characteristic protected by law.

Accessibility Accommodation

If you are a qualified individual with a disability you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.

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Required Experience: