Project Manager III

Foster, CA - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is with one of our Biotech clients who researches develop and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV hepatitis B hepatitis C and influenza including Harvoni and Sovaldi.

Position: Project Manager - III

Location: Foster City CA 94404

Duration: 12 Months

Job Type: Temporary Assignment

Work Type: Onsite

Job Description:

The CE Ops Project/Program Manager will provide high-level operational financial and project management support across the U.S. Customer Engagement Operations (CEOps) function.
This role manages end-to-end workflow execution for speaker programs advisory boards vendor contracting purchase orders accruals cross-functional coordination and compliance-aligned operational processes.
This contractor will act as a key liaison between CE Ops Compliance FP&A Procurement IT and external partners (vendors IQVIA).
The ideal candidate is highly organized process-oriented detail-driven and comfortable navigating complex enterprise systems.

Key Responsibilities:

Financial & Contracting Operations

Manage CE Ops financial processes including:
- Monthly accruals (2nd and 3rd month of each quarter)
- CE Ops monthly finance reporting
- Tracking vendor invoices and purchase order (PO) status
- Partnering with FP&A on financial submissions
Submit Work Orders (WO) and Change Orders (CO) via CPAF (Commercial Project Approval Form) system.
Review and approve PO requests; ensure accuracy of GL codes WBS codes and cost centers.
Work closely with Procurement to secure PENs for engagements $250k.
Track PO lifecycle initiate manual PO closures via SPARC when required.
Coordinate with IT for vendor data security assessments (PIAs ITSAs).

Speaker Program & Venue Review Operations

Manage the end-to-end Venue Review process for Speaker Programs including:
- Reviewing and triaging new venue submissions via Smartsheet
- Applying compliance and business rule criteria
- Updating the Approved and Do-Not-Use venue lists
- Requesting updates in Centris and informing IQVIA of changes
Utilize pre-defined communication templates to send venue approval/denial notifications to field teams.
Partner with Compliance to maintain business rule alignment.
Recommend improvements to streamline venue review workflows.

Advisory Board & Consulting Operations Support

Support HCP contracting workflows (process management and contract execution steps).
Manage advisory board financial reporting and accrual email submissions to FP&A.
Maintain trackers for Advisory Board and Consulting engagement financials.

Cross-Functional Coordination

Serve as a liaison between CE Ops Contracts Procurement IT Security FP&A and extended commercial operations teams.
Collaborate with IT Security to obtain up-to-date ITSAs for vendors.
Communicate with IQVIA for program updates (venue changes data sharing requirements etc.).
Ensure compliance across all CE Ops operational workflows.

System & Tool Management

Systems used include:
- CPAF (contract and work order submissions)
- SAP ERP (invoice approvals PO tracking)
- Smartsheet (venue submission workflow)
- Centris (speaker program venue management)
- SPARC (manual PO closure)
- SharePoint (budget trackers ITSAs operations documents)

Qualifications:

Required:

6 years project or program management experience preferably in commercial operations medical operations or compliance-heavy environments
Strong experience with finance operations: POs accruals vendor management contracting workflows
Ability to manage multiple concurrent workflows in a fast-paced highly cross-functional environment
Exceptional attention to detail and documentation
Strong communication skills; ability to write clear professional compliance-ready communications
Proficiency in Smartsheet SAP or similar ERP systems and enterprise workflow tools

Preferred:

Background working in pharmaceutical/biotech organizations
Familiarity with speaker programs HCP contracting and compliance-driven processes
Experience with IQVIA-driven reporting or field engagement data
Understanding of data privacy/security assessment processes (PIAs ITSAs)

Success Factors:

Highly detail-oriented and process-driven
Strong problem-solving and decision-making skills
Comfortable navigating ambiguity while ensuring compliance
Ability to manage competing deadlines
Collaborative reliable and proactive communicator

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is with one of our Biotech clients who researches develop and commercializes drugs. The company focuses ...