Programme Assistant (Disaster Preparedness) SSA5 Islamabad

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
This position is based in the WFP Country Office Islamabad. The job holder will report to the Activity Manager for Activity 1 under the overall supervision of the SO1 Manager. As part of the country office team the person will support various tasks related to disaster preparedness Anticipatory Action (AA) and resilience programming in vulnerable districts of Pakistan. The role requires coordination with government counterparts cooperating partners and other stakeholders to ensure effective planning and implementation of activities.
The person is expected to have technical knowledge of disaster risk reduction anticipatory action resilience building and programme planning development implementation and monitoring. This post will ensure adequate appropriate and timely support for the implementation of project activities across all provinces.

ACCOUNTABILITIES/RESPONSIBILITIES:
1. Assist in planning and coordinating emergency preparedness and AA activities at field and country office level.
2. Assist the integration of resilience-building measures into ongoing programmes.
3. Maintain updated records of programme activities budgets and outputs.
4. Assist training sessions workshops and simulations on emergency preparedness and DRR.
5. Assist in communication between Provincial teams cooperating partners and government counterparts.
6. Assist in documenting lessons learned and best practices.
7. Draft correspondence meeting agendas and minutes.
8. Ensure timely processing of administrative tasks (procurement requests travel arrangements payments) for Activity 1.
9. Maintain filing systems and databases for programme documentation.
10. Ensure alignment of budget proposals with operational plans donor requirements and WFP financial guidelines.
11. Verify invoices receipts and supporting documents from cooperating partners and PO teams.
12. Maintain regular contact with government counterparts NGOs UN agencies and community representatives.
13. Share updates on programme activities risks and preparedness measures.
14. Prepare and facilitate mission to the targeted areas if any.
15. Conduct field visits to support and monitor field activities and follow up of issues in field and report back for information and action.
16. Perform other related duties or assignments in line with the position level and expertise as assigned by activity manager.

DELIVERABLES AT THE END OF THE CONTRACT:
1. Support planning and coordination and organize at least 3 planning/coordination meetings with the provinces and government line departments and prepare short meeting briefs with clear action points.
2. Assist trainings and workshops and assist organize 2 capacity building/orientation sessions of the CPs and write 2 lessonslearned reports.
3. Develop and update 1 beneficiaries database spreadsheet for the capacity building activities
4. Support 6 biweekly updates and support 2 field visits/missions with partners and government.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Completion of secondary school education. Bachelors degree in social science development studies climate change DRR project management or other related area is desirable.
Experience: At least 5 years of progressively responsible work experience in coordination administration with knowledge of disaster risk management emergency response Anticipatory Action community development or related areas.
Experience working with government institutions international organizations or NGOs is an advantage.
Knowledge & Skills:

• Good understanding of disaster risk management principles and practices.
• Strong coordination and organizational skills.
• Ability to work effectively with diverse stakeholders including government officials civil society organizations and local communities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications (Word Excel PowerPoint).

Competencies

• Teamwork: Works collaboratively with colleagues to achieve organizational goals.
• Communication: Speaks and writes clearly and effectively; listens to others and shows willingness to share information.
• Planning and Organizing: Develops clear goals; identifies priority activities and assignments; adjusts priorities as required.
• Accountability: Takes ownership of all responsibilities and honors commitments.

Languages: Fluency in English (level C) and Urdu is required.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.