Manager, Program Data and Health Information (Quality)

At House of Friendship we believe in what we are doing. We get out of bed each day to make a difference in our community; to walk with and to serve. We are not happy with the status quo. We get energy from ongoing learning and growth. We lead with passion and believe without a doubt that everyone deserves to belong and thrive. We live and breathe our values of Compassion Inclusion Justice Dignity and Hope. And we have fun!

Sounds pretty great doesnt it It is!

House of Friendship is a charitable social service agency serving thousands providing addiction treatment food housing and community resources throughout Waterloo Region. The Quality team stewards the data evaluationprocessesandframeworksthat support House of Friendships team members leaders and Board of Directors to manageprivacy andriskensureprogramreporting compliancemaintainaccreditationandimprove the quality of our Managerof Program Data & HealthInformationleadstheprogramdata strategy andisresponsibleforthe organizations participant record and case management systems (primarilyEMHware) ensuring they effectively support service delivery reporting privacy and quality roleprovides leadership totheDatateamoverseeingthedevelopment of robust data systems processes andreporting tools thatsupport organizational priorities andenable evidence-informed Manager will champion data literacy and foster a culture of continuous improvement by guiding teams in effective data use reporting and evaluation. They will serve as the primary liaison for internal and externalinterest-holders onprogramdata governanceelectronic health recordsystemmanagement anddatainsightsgeneration.

** This is a permanent salaried full-time (37.5 hours per week) position with paid sick time personal days vacation time;group health benefits and defined contribution pension plan.

ScheduleisMonday to Friday 8:30am to 4:30pm with flexibility. Work may be performed from a home office for some of the weekly hours. **

Key Responsibilities:

• Provide leadership and oversight for the Data Analyst and Data Coordinator including coaching performance management and professional development

• Responsible for ensuring a physically and psychologicallyhealthy work environment for all team members

• Develop and implement the organizationsprogramdata strategy ensuring alignment with strategic priorities funder requirements and regulatory compliance

• Managethe design implementationand continuous improvement of participant recordand case managementsystems (primarilyEMHware)ensuring they effectively support servicedelivery reportingquality improvementandprivacy(PHIPA) and information security requirements

• Supportsthe Advanced Clinical Practice Leadertoestablishand maintainpractices policies and procedures on clientdocumentationstandardsand case management withinEMHware

• Lead theDatateam in thedevelopment of organizationalprogramreportingprocesses and dashboards for Board leadership fundersgrantorsand regulators

• Champion organizational and departmental change initiatives as needed;helpingleadersteammembersand people we support to understand the change andengaging themin the process

• Drive initiatives to improve data quality integrity andaccessibilityacross all programs

• Collaborate with program leaders toidentifydata needs support service integrationand translatedatainto actionable insights for decision-makingprogram evaluation andquality improvementand team engagement

• Champion data literacy and evidence-informed practices by developing and delivering training resources andknowledgeproducts for staff and leadership

• Manage relationships with external database vendors and system administrators negotiating serviceagreementsand ensuring system reliability

• Monitor emerging trends and best practices in data management and analytics to inform organizational improvements

• Contribute to strategic planning and organizational projects as a member of the Quality leadership team and the organizational management team

Job Specific Knowledge/Skills:

• Demonstratedproficiencyandexpertiseindata governance privacy legislation (PHIPA) and risk management in a social services or healthcare context

• Strong leadership and team management skills with experience supervising data-focused roles

• Expertknowledgeinthe management and administration ofhealth information systems and electronic health records (EHRs); familiarity withEMHwareis a strong asset

• Proven ability to design and implement organizational reporting frameworks and dashboards for diverseinterest-holders

• Demonstrated ability to applyproject management andchange management practicesto drivethe successful implementation ofdepartmental andorganizational initiatives

• Advanced analytical and critical thinking skills with experience in translating complex data into actionable insights

• Proficient understanding ofdata visualization tools (e.g. Power BI) and advanced Excelfunctionality as needed to effectively supervise staff whoexecuteusingthese tools

• Excellent interpersonal verbal and written communication skills including the ability to present data to non-technical audiences

• Strong organizational and project management skills with the ability to manage multiple priorities

Education/Experience:

• University degree in a related field (e.g. Health Informatics Public Health Statistics Computer Science Data Science)

• Minimum 5 years of experience in data management analytics or decision support with at least 2 years in a leadership or supervisory role

• Experience in healthcare or social services environments strongly preferred

• Demonstrated competency in qualitative and quantitative data analytics visualization and reporting

Critical Skills:

• Commitment to understand and uphold the mission and values of House of Friendship is expected

• Exemplary emotional intelligence resilience communication conflictmanagementand problem-solving skillsrequired

• Ability to work professionally as a team member with staffparticipantsand community members

• Experience or strong interest in working with diverse populations including people from various cultural backgrounds income levels and sensitivity to their needs

• Experience with and commitment to using an anti-racism anti-oppressive and trauma informed approach to consultation program design evaluations of processes and service delivery

• Must be dependable professional flexible a team player and have a positive attitude

• Respectfulsupportiveand engaging approach to persons with physical and/or cognitive disabilities addictions mentalillnessand other life challenges

• Excellent project timeline and deadline management skills including skills inlogistics planning and detailed record keeping

Compensation:

At House of Friendship we know that our team members are the key to the success of our organization and our ability to provide essential services to the support of our mission and in alignment with our values House of Friendship is committed to ensuring fair market competitive and rewarding compensation practices for all of our team members. We aspire to support our team members to create a great work environment where our team is able to thrive succeed and have a positive work experience.

House of Friendship compensation practices including our pay grid have been developed using documented leading pay practices in the not-for-profit sector including Pathways to Decent Work(Ontario Nonprofit Network) and Ontario Living Wage Network. We value the experience that new team members bring to the organization and have a process in place to review previous related experience for placement on our pay grid.

We value the work that you do with fair pay and benefits:

• Time off includes four (4) weeks of vacation5personaldaysand sick credits totalingapproximately 12 days per year

• Full-time benefit plan including Extended Health Care (EHC) Dental Group Life Accidental Death and Dismemberment (AD&D) Long Term Disability (LTD) Flexible Spending Account and Employee & FamilyAssistance Program

• We believe strongly in supporting the mental health of our team members including providing access to the Employee and Family Assistance Program $2000 for counselling services and our workplace Wellness and Psychological Health andSafety programs

• We help you save for the future by providing a retirement plan that includes a matched Group Pension Plan as well as a Group RRSP and aGroup Tax Free Savings Account

Rate of Pay:

At House of Friendship all compensation ranges are categorized under a series of grades and we base our payment structure on internal determining rate of pay a candidates past related experience will be taken into consideration.

Grade: 6 (Manager I)

Min: $33.94

Mid: $38.58

Max: $43.23

Working Conditions:

• 37.5 hoursweekly; generally daytime weekday hours

• Work may be performed in a home office for some of the weekly hours

• Encountering participants at program sites under the influence ofalcohol or other drugs and/or experiencing symptoms of mental illness can be expected

This role is being posted to fill a new role in the organization.

House of Friendship is open and inviting to qualified candidates with lived experience.

House of Friendship supports justice equity diversity and inclusion in our workplace. We strive to be a workplace free of harassment and discrimination and we are committed to removing barriers and being an inclusive work environment. House of Friendship is a place where each person can bring their true selves and feel that they belong. We aspire to be an organization that is anti-racist and anti-oppressive so that our team and therefore our community can truly belong and thrive.

We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to accessing employment including but not limited to Indigenous Peoples members of racialized groups persons with disabilities women and members of the 2SLGBTQIA community.

If you require accommodations to be able to participate fully at any stage in the recruitment process including applying for this position please let us know so that we can discuss accommodation options. Accommodations will be provided upon request.

If you are as passionate as we are about serving the community lets talk.

To apply please submit your resume and cover letter here:

end of day February 5 2026.

Artificial Intelligence (AI) is not being used in the screening of applications.