Law ClerkLegal Assistant

About Our client: Our client is a client-focused law firm known for delivering practical value-added legal services with a personal responsive approach. The firm supports individuals and families across a range of matters including family law real estate transactions wills and estates probate and immigration with an emphasis on clear communication and dependable follow-through.

Role Overview: Role Overview: The Legal Assistant / Law Clerk provides end-to-end administrative and clerking support across the firms core practice areas (corporate/commercial wills & estates and residential/small commercial real estate). This role also serves as a client intake and triage - answering phones triaging inquiries and coordinating calendars - while preparing documents from templates managing deadlines maintaining accurate records and ensuring a consistent high-touch client experience.

Key Responsibilities

Corporate/Commercial

• Prepare and file incorporations amendments and name searches; maintain minute books (resolutions annual filings).
  
• Draft engagement letters basic agreements (per templates) and closing binders; coordinate signatures and filing deadlines.
  
• Manage corporate records calendars (AGMs/ARs) and e-registry tasks.
  

Wills & Estates

• Run intake (KYC/ID verification) schedule meetings manage questionnaires.
  
• Format/draft wills powers of attorney from templates; assemble signing packages; oversee witnessing logistics.
  
• Open/close files update precedent libraries track execution and safekeeping instructions.
  

Real Estate (Residential/Small Commercial)

• Open files; order tax certificates status certificates (condo) searches; liaise with lenders brokerages and opposing counsel.
  
• Prepare closing documents (TR DoR undertakings mortgage instructions) from templates; reconcile trust; assemble closing packages.
  
• Coordinate closings registrations discharges and follow-up reporting to clients/lenders.
  

Firm-wide Administration

• Answer phones/email professionally; triage inquiries; manage calendars and deadlines.
  
• Draft correspondence; proofread for accuracy and compliance; organize e-filing and physical records.
  
• Maintain office supplies; collaborate on process improvements and checklists.
  

• Minimum of 3 years of experience in a law clerk/legal assistant capacity (multi-practice exposure considered an asset)
  
• Detail-oriented with strong organizational abilities and excellent proofreading/document production skills.
  
• Strong time management and ability to manage competing priorities and shifting deadlines in a high-volume environment.
  
• Professional discreet and client-focused; confident handling confidential and sensitive matters.
  
• Ability to work independently and as part of a team; proactive communicator who follows through and takes ownership.
  
• Tech-savvy and adaptable (Microsoft Office PDF/e-signature tools practice management/e-filing platforms; quick to learn new systems.
  

Requirements

• Minimum of 3 years of experience in a law clerk/legal assistant capacity (multi-practice exposure considered an asset)
  
• Detail-oriented with strong organizational abilities and excellent proofreading/document production skills.
  
• Strong time management and ability to manage competing priorities and shifting deadlines in a high-volume environment.
  
• Professional discreet and client-focused; confident handling confidential and sensitive matters.
  
• Ability to work independently and as part of a team; proactive communicator who follows through and takes ownership.
  
• Tech-savvy and adaptable (Microsoft Office PDF/e-signature tools practice management/e-filing platforms; quick to learn new systems.
  
  

Benefits

Why Join Us:

• Work in a supportive and client-focused environment.
  
• Professional development and growth opportunities.
  

Benefits:

• Benefits (Optional)
  
• Paid time off