Purchasing Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
On behalf of our client we are seeking a detail-oriented Purchasing Assistant to support the procurement function through effective sourcing purchasing coordination and supplier follow-up.
Overview of the Position
The Purchasing Assistant will support the procurement function by assisting in the sourcing purchasing and timely delivery of goods and services. The role ensures that purchasing activities are carried out efficiently cost-effectively and in compliance with company policies and procedures.
Key Responsibilities
- Assist in preparing and processing purchase requisitions and purchase orders in accordance with approved budgets and procurement procedures.
- Source quotations from approved suppliers and support supplier evaluations and comparisons.
- Follow up with suppliers to ensure timely delivery of goods and services.
- Maintain accurate supplier records and assist in onboarding new vendors.
- Communicate with suppliers regarding pricing availability delivery schedules and order status.
- Support the resolution of delivery discrepancies shortages or quality issues.
- Maintain accurate procurement records including purchase orders delivery notes invoices and contracts.
- Ensure all procurement documentation is properly filed and readily available for audits and reviews.
- Coordinate with stores/warehouse teams to confirm receipt of goods and update inventory records.
- Assist in monitoring stock levels and flag potential shortages or overstock situations.
- Support cost control initiatives and identify opportunities for procurement efficiencies.
- Ensure procurement activities comply with company policies internal controls and applicable regulations.
- Prepare procurement reports summaries and status updates as required by management.
- Perform any other duties assigned by the Procurement Manager or management that support effective procurement operations.
Requirements
- Diploma or Bachelors degree in Procurement Supply Chain Management Business Administration or a related field.
- Minimum of 2 - 3 years experience in a purchasing procurement or supply chain support role.
- Experience working with ERP or procurement systems is an added advantage.
Benefits
- Medical Insurance
- Pension
- Airtime & Data
Company Industry
IT Services and IT Consulting
Key Skills
- Access Control System
- Customer Service
- E Learning
- Electronics
- Inventory Management
- EHS
