Grant Administrator

Los Angeles, CA - USA

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

About GRID Alternatives
GRID Alternatives is a national leader in making clean affordable solar power and solar jobs accessible to low-income communities and communities of color. GRID is an entrepreneurial high-growth non-profit organization that provides direct solar installation and project development; clean mobility options; workforce training and service-learning opportunities; and low-income solar policy advocacy.

Our Vision: a rapid equitable transition to a world powered by renewable energy that benefits everyone. Our Mission: to build community-powered solutions to advance economic and environmental justice through renewable energy.
What its like to work at GRID At GRID we care about each other and know that each employee has a whole self that includes life outside of work. Our culture supports learning growth and well-being of all of our team members.

Summary of the role:

Reporting to the Director of Grants Administration the Grants Administrator will be responsible for ensuring data integrity and will work collaboratively with other departments. The successful candidate will possess collaboration and problem-solving skills and will provide seasoned mentorship on grant compliance issues as well as key financial and operational standard methodologies.

What you will be doing (essential responsibilities):

In charge of maintaining database accuracy ensuring the integrity of both received funds and granted awards.
Prepares relevant grant docket materials for Board committees staff and other audiences.
Provides clear concise mentorship on grants administration rules and protocols to both grantees and staff.
Examines budget and expenditure reports to ensure alignment with IRS and foundation-specific regulations for assigned grants.
Maintains accurate reporting for restricted grant budgets and expenditures.
Leads all aspects of overall grants flow process documents procedures and leads all aspects of process implementation including approvals.
Coordinates all components of the grants cycle including database management grant documentation grant compliance and check processing.
Prepares and delivers detailed grant data/information to foundation staff Board of Trustees and other colleagues inside and outside the organization.
Works internally with program staff and other collaborators to structure and implement grantmaking requirements and ensure effective workflow.
Finds opportunities to optimize existing grant workflow collaborating with other colleagues to implement while ensuring continued quality and timeliness across all aspects of the grant cycle
Serves as advisor for grants management system with both internal and external audiences including troubleshooting and assurance of data integrity.
Documents and maintains operational workflows.
Accountable for maintaining efficient practices and systems.
Provides support to finance team as needed.
Prepares data-related reports for finance philanthropic and program related functions.
Ensures compliance with respect to grant and donor related elements of foundation policies.
Maintains and communicates the foundations policy manual.

Your areas of knowledge and expertise...
5 plus years of equitable work experience and or a Bachelors degree or equivalent experience in grants administration accounting or related field;

Experience with non-profit organizations preferred;
Sophisticated systems skills especially experience with donor and grantmaking software (Raisers Edge Foundant Fluxx FIMS and/or SalesForce as examples) and Excel;
Ability to communicate and design communication approaches for relaying technical budgetary and program details to staff consultants grantees and applicants in clear and user-oriented manner;
Experience in implementing policies and procedures;
Ability to implement effective workflow processes and procedures;
Meticulous and able to efficiently organize and manage multiple responsibilities;
Demonstrates a commitment to equity and a passion for innovation;
Ability to think critically act decisively and synthesize program and operational issues;
Willingness to take initiative high level of self-motivation and ease working independently or as part of a team;
Skilled in handling up and across and building resilient collaborative relationships;
Ability to objectively analyze a situation and evaluate pros and cons of any course of action;
Ability to draw connections between what we do and how we do it and concern with the impact of the foundations work;
Personal qualities of integrity honesty and discretion.

Benefits and how we take care of you:

Compensation:
The compensation range for this fulltime position is $66000-$72000. The base pay that will actually be offered will vary depending on job-related knowledge skills location experience and take into account internal equity.

Benefits:
Medical Dental Vision/Eye Care insurance 5 weeks paid time off (PTO)13 paid holidays Commuter Checks 403b Retirement Plan Employee Assistance Program (EAP) Flexible Spending Account (FSA) Health Savings Account (HSA) STD LTD and AD&D insurance

Where you will sit & the places you may go
The ideal candidate will sit inthe Los Angeles/Southern California area. This position may require up to 25% out-of-town travel to regional offices and special projects such as org-wide celebrations team building exercises etc. Availability to work nights and weekends may very rarely be required. GRID Alternatives may provide vehicles for work travel and/or travel reimbursement for personal vehicle this instanceapplicants must hold a valid drivers license and have a good driving record.

Important to note for California applicants:
**Hired CA candidates must be able to pass a screening for drugs that are illegal in the state of California including: amphetamine cocaine metabolite opiates and PCP.

Reasonable Accommodation for Job Seekers with a Disability:
If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to:

Ready to ApplySubmit a resume describing your interest. Due to the high volume of inquiries mailed and emailed applications are not accepted.

GRID Alternatives provides equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation national origin age disability or genetics. Because we value EID at GRID Alternatives we encourage folks from all backgrounds to apply even if you do not meet all of the preferred qualifications. Every member of GRID Alternatives must be dedicated to participating in the organizations equity inclusion and diversity (EID) work.

Required Experience:

Unclear Seniority

About GRID AlternativesGRID Alternatives is a national leader in making clean affordable solar power and solar jobs accessible to low-income communities and communities of color. GRID is an entrepreneurial high-growth non-profit organization that provides direct solar installation and project develo...

In charge of maintaining database accuracy ensuring the integrity of both received funds and granted awards.
Prepares relevant grant docket materials for Board committees staff and other audiences.
Provides clear concise mentorship on grants administration rules and protocols to both grantees and staff.
Examines budget and expenditure reports to ensure alignment with IRS and foundation-specific regulations for assigned grants.
Maintains accurate reporting for restricted grant budgets and expenditures.
Leads all aspects of overall grants flow process documents procedures and leads all aspects of process implementation including approvals.
Coordinates all components of the grants cycle including database management grant documentation grant compliance and check processing.
Prepares and delivers detailed grant data/information to foundation staff Board of Trustees and other colleagues inside and outside the organization.
Works internally with program staff and other collaborators to structure and implement grantmaking requirements and ensure effective workflow.
Finds opportunities to optimize existing grant workflow collaborating with other colleagues to implement while ensuring continued quality and timeliness across all aspects of the grant cycle
Serves as advisor for grants management system with both internal and external audiences including troubleshooting and assurance of data integrity.
Documents and maintains operational workflows.
Accountable for maintaining efficient practices and systems.
Provides support to finance team as needed.
Prepares data-related reports for finance philanthropic and program related functions.
Ensures compliance with respect to grant and donor related elements of foundation policies.
Maintains and communicates the foundations policy manual.

Your areas of knowledge and expertise...
5 plus years of equitable work experience and or a Bachelors degree or equivalent experience in grants administration accounting or related field;

Experience with non-profit organizations preferred;
Sophisticated systems skills especially experience with donor and grantmaking software (Raisers Edge Foundant Fluxx FIMS and/or SalesForce as examples) and Excel;
Ability to communicate and design communication approaches for relaying technical budgetary and program details to staff consultants grantees and applicants in clear and user-oriented manner;
Experience in implementing policies and procedures;
Ability to implement effective workflow processes and procedures;
Meticulous and able to efficiently organize and manage multiple responsibilities;
Demonstrates a commitment to equity and a passion for innovation;
Ability to think critically act decisively and synthesize program and operational issues;
Willingness to take initiative high level of self-motivation and ease working independently or as part of a team;
Skilled in handling up and across and building resilient collaborative relationships;
Ability to objectively analyze a situation and evaluate pros and cons of any course of action;
Ability to draw connections between what we do and how we do it and concern with the impact of the foundations work;
Personal qualities of integrity honesty and discretion.