Quality Assurance Program Officer

JOB OVERVIEW

Philanthropy Northwest is seeking a limited-term Program Officer to join our team for 12 months and contribute to the successful execution of the Thriving Communities grantmaking this role you will play a pivotal part in supporting community-based organizations with their identification development and execution of environmental information operation (EIO) activities as they manage federal grant funds.

As a Quality Assurance Program Officer (QAPO) you will provide clear communication of expectations and requirements collaborate to solve problems and provide technical assistance with the goal of reducing administrative burden and increasing access to federal grant funding for environmental addition to managing a portfolio of subgrantees this position will manage the oversight and continuous improvement of our organizations EIO for the duration of the positionwillcoordinate with external firms that support QA activities as well asmanageour internal processesto ensurequality assurance expectations arein accordance withEPA requirements. By working closely with three PNW program officers and subgrantees this role will support the identification development and management of their quality assurance plans.

We are looking for candidates who can conduct annual internal assessments revise the Quality Management Plan (QMP) as needed and serve as main liaison with the EPA regional quality assurance team. You will be responsible for reviewing and supporting subgrantee projects and ensuring compliance with QA policies.

About the EPA Thriving Communities Environmental Program

EPAs Thriving Communities Grantmaking program makes it easier for small community-based organizations to access federal funding responds to community feedback about the need to reduce barriers to federal funds and improve the efficiency of the awards process to ensure communities that have long faced underinvestment can access the benefits of the largest climate investment in history. Communities will be able to apply to a Grantmaker for a subgrant to fund a range of different environmental project activities. Philanthropy Northwest is the Region 10 grantmaker serving Alaska Idaho Oregon and Washington; and will collaborate with regional philanthropic partners to ensure the equitable distribution of funding to support community-led environmental work.

• FLSA classification Exempt
• Role Type- Full-time 12-month limited term
• Reports to Director Grantmaking
• Location- - Hybrid position based in Seattle or anywhere in Alaska Idaho Oregon or Washington state with periodic in-person presence at HQ in Seattle.

PRIMARY DUTIES AND RESPONSIBILITIES

• Manage a portfolio of subgrantees which includes implementing a monitoring plan providing technical assistance and support monitoring program progress and evaluation and managing communications and reporting
• In collaboration with Grant Administrators work closely with grantee partners to foster understanding of grant processes and systems including programmatic financial and data collection requirements.
• Serve as a key resource for subgrantees providing information and connections to aid in the successful execution of environmental projects.
• Collaborate with grantee partners and other stakeholders to identify and address potential challenges fostering a solution-oriented approach.
• With guidance from the grant systems analyst support analysis of trends and identification of areas of improvement.
• Maintain comprehensive grant documentation in accordance with PNW and EPA requirements.
• Coordinate with technical experts to organize and facilitate both virtual and in-person meetings providing essential information resources and technical knowledge to support project implementation.
• Lead annual internal assessment reviews the QMP annually and revises accordingly and provides revised QMP to EPA for approval as needed.
• Serve as primary liaison between PNW and the EPA Regional Quality Assurance team and other related departments for EIO (e.g. EPA construction team) including supporting PNW team with reporting to EPA on QA-related activities.
• Serve as liaison with external QA firm.
• Reviews all subgrantee Quality Assurance Project Plan (QAPP) deliverables to ensure all elements are addressed and complete prior to submitting QAPP deliverables to the EPA for review and approval.
• Administer user-friendly data collection systems to streamline reporting processes for grant recipients ensuring accuracy and efficiency.
• Manage the process for documenting and tracking all subgrantee EPA crosscutter requirements.
• Assist grantee partners in the accurate and timely submission of required QA documents and reports.

Other

• Engage in enterprise-wide activities and team building including staff meetings peer coaching learning and development annual conference staff committees and other enterprise events throughout the year.

• This is not a comprehensive list of duties and may be asked to take on other administrative and operational tasks as needed.

REQUIRED QUALIFICATIONS

• Minimum of 4 years of demonstrated experience in community engagement fostering trust and confidence within diverse communities.
• Proven track record of effectively collaborating with diverse communities and cultures in the Pacific Northwest specifically WA OR ID or AK.
• Demonstrated success in working in a diverse and inclusive work environment that values racial equity and inclusion.
• Familiarity and experience providing grants management support either as a grant recipient and preferably as a funder
• Substantial experience in the philanthropic nonprofit or public sector with a strong understanding of community dynamics.
• Familiarity with climate change demonstrating a commitment to equity.
• Proficiency in participatory practices and community-based approaches with a focus on empowering community voices.
• Excellent communication and interpersonal skills with the ability to build relationships across diverse groups.
• Strong organizational and project management skills capable of handling multiple tasks and deadlines effectively.
• Proficiency in Microsoft Suite for documentation and communication purposes.
• Possession of a valid drivers license and a clean driving record for business travel.
• Ability to travel frequently and drive long distances adhering to safety regulations and maintaining composure.
• A minimum of a bachelors degree or equivalent experience in environmental science information technology data management or a related field.
• Direct work experience at an environmental firm or related organization
• Technical Proficiency: Possess a range of technical skills to effectively manage and utilize environmental information.
• Compliance Standards: Knowledge of national and international standards for environmental data management and reporting.
• Familiarity with key EPA regulations guidelines and reporting requirements related to environmental data.

PREFERRED QUALIFICATIONS

• A capacity for self-reflection humility and curiosity fostering a collaborative and learning-oriented approach.
• Multi-lingual/multi-literate candidates are strongly encouraged to apply enhancing the ability to engage with diverse communities effectively.
• Experience using a grantmaking/CRM platform for data management and tracking grants management and community engagement efforts.
• Familiarity with federal grant processes including knowledge of grant requirements and reporting procedures to support effective project implementation.
• Advanced degrees (Mastersor Ph.D.) in relevant fields which may include environmental engineering computer science or geospatial science.
• Data Management:Proficiencyin managing large datasets ensuring data quality andmaintainingdata integrity.
• Experiencein the philanthropic nonprofit or public sector with a strong understanding of community dynamics.

SALARY AND BENEFITS

The annual compensation for a full-time position includes a package of benefits consisting of medical dental retirement contribution by employer (6% of salary and additional up to 2% dollar to dollar match (up to $1800/year) to employee contribution) professional development paid holidays and generous vacation policy and flexible schedule.

Annual salary range is $100000 - $112000 depending on experience.

APPLICATION PROCESS

Please submit a resume and cover letter indicating what value you would bring to Philanthropy Northwest by clicking on the Apply button. The applications will be reviewed on a rolling basis and priority will be given to those received before Friday January 23 2026. This position will remain open until we find our ideal candidate.

ABOUT US

Philanthropy Northwest is a network of philanthropic organizations of all types working in Alaska Idaho Montana Oregon Washington and Wyoming. We bring together a thriving community of grantmakers dedicated to supporting strong communities through collective learning centering equity and racial justice and investing in innovation. We believe philanthropy is at its best when it is collaborative and inclusive.

We are also home toThe Giving Practice a national consultancy committed to advancing equity-centered philanthropy. As a division of Philanthropy Northwest The Giving Practices consulting team brings customized solutions deep regional relationships and national expertise to support organizations navigating philanthropys changing landscape.

Philanthropy Northwests mission is to grow philanthropys capacity to do transformative work toward redistributing resources and power to underinvested communities in the Northwest. We serve equity-committed philanthropic funders and practitioners serving communities on our six-state region and consulting clients across the nation.

We work with philanthropic partners who share a commitment to transforming philanthropic practices to advance greater equity & racial justice for communities by:

1. Cultivating learning connections & relationships professional development and thought partnership for practitioners in the field.
2. Providing value-aligned & equity-centered consultative support and thought leadership for philanthropic organizations.
3. Pooling managing and equitably distributing resources to the field on behalf of philanthropic and public sector funders.
4. Advocating for structural shifts through public policy and advocacy.
   
   

Our Values

EQUITY - We promote systems and practices that support just outcomes for people regardless of race ethnicity and intersectional identities including gender sexual orientation socio-economic status disability religion and immigration status.

RACIAL JUSTICE - We stand for a society where Black Indigenous and People of Color communities have the dignity resources power and self-determination to fully thrive.

PLACE - We are inspired and grounded in the diversity of our regions people and cultures and we honor its lands as the traditional and present home of Northwest Indigenous peoples.

INTEGRITY - We hold ourselves accountable for acting in alignment with our values and maintaining high standards of transparency honesty and openness.

COURAGE - We aspire to catalyze change in the philanthropic sector by being bold with our actions and our voice.

JOY - We create space for creativity connection and fun in our work.

Equal Employment Opportunity

Philanthropy Northwest is an equal opportunity employer. We strive to create an inclusive and equitable workplace and encourage people from underrepresented communities to apply. We value and celebrate our employees differences in age ability race ethnicity religion sexual orientation gender expression language national origin political affiliation socio-economic status and veteran status.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without reasonable is our commitment to assess our current systems and create more opportunities for access and inclusion. To request accommodation or support please email the Human Resources Team at .

**COVID-19 vaccinations are mandated at Philanthropy Northwest. We will reasonably accommodate those individuals with medical conditions and/or religious beliefs that prevent them from obtaining the vaccine.

Required Experience:

Unclear Seniority