Project Administrative Assistant, TRIO Program

Pacific University achieves excellence and distinction by investing in exceptional people to think care create and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse sustainable and dedicated to discovery and excellence in teaching scholarship and practice.

At Pacific University we thrive in an extraordinary environment surrounded by the beauty of the great Pacific Northwest with campus locations inForest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live work teach and acquire and share knowledge.

Enrollment Management & Student Affairs at Pacific University is dedicated to fostering student development in support of a more just sustainable and caring world. Guided by our core valuesequity and inclusion care community and learningwe center holistic student wellbeing cultivate a sense of belonging and champion equitable practices.

• This is a part-time (approx. 20 hours a week) non-benefit eligible position based in-person at our Forest Grove campus. The role is scheduled for the academic year (August through May) at a set rate of $23.00 per hour.
• This position is grant-funded; continued employment is renewable and contingent upon the availability of grant funding.

GENERAL DESCRIPTION OF POSITION

Pacific Universitys TRIO Student Support Services (SSS) federal grant program supports the success of students who are first-generation low-income and who have documented disabilities.

The project assistant will report to the director and provide administrative support to the TRIO-SSS staff as well as activity management support to TRIO-SSS student project employees and participants.

The project assistant responsibilities further include coordinating the scheduling of TRIO-SSS advising sessions; assisting TRIO-SSS student workers in their collaborative leadership of project workshops and events; managing day-to-day data input; submitting required expenditure documentation to the Business Office; and supporting the director and advisor in performing other project functions.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Supports the TRIO Director and TRIO Advisor positions.
• Processes budget items and reimbursements in a timely and accurate way.
• Manages multiple schedules.
• Maintains accurate records evaluations and assessments.
• Collaborates effectively with other staff and offices.
• Adheres to appropriate privacy and confidentiality protocols including FERPA.
• Actively participates in TRIO and Pacific University Student Affairs initiatives and activities.
• Works effectively in a team environment.
• Adheres to all requirements within the approved Department of Education grant.

SECONDARY FUNCTIONS:

• Performs other duties as assigned.

JOB SCOPE:

The Project Administrative Assistant TRIO Program operates within established university parameters and within the scope of Pacific Universitys Federal TRIO Programs: Student Support Services (SSS) Program grant from the Department of Education.

SUPERVISOR RESPONSIBILITY

This position is not supervisory in nature however this position supervises a team of student workers across varying skill levels and manages team structure workload distribution and development.

REQUIRED EDUCATION AND/OR EXPERIENCE

• Bachelors degree in any field required or with exceptional other qualifications near-degree completion with a commitment to completing a bachelors degree while employed
• Experience advising or mentoring students or young people which could include peer mentor experience as a student or other student leadership roles
• Evidence of administrative assistance capacities such as office assistance work tracking expenditures working with databases completing expense forms and preparing reports
• Demonstrated ability to use Microsoft Office or Google Suite applications preferably including spreadsheets (or aptitude and willingness to learn)
• Strong organizational skills
• Demonstrated interpersonal skills
• An express interest in supporting first-generation and other underrepresented students preferably with direct experience of either having worked in or participated in a program similar to TRIO-SSS or another basis for relating to SSS students experiences

REQUIRED QUALIFICATIONS

• Demonstrated ability to work with students of differing cultural backgrounds and identities especially those who are low-income or first-generation college students.
• Demonstrated ability to work effectively with diverse stake holders to accomplish shared goals and objectives.
• Effective communication skills written and verbal in English. Additional Spanish language ability preferred.
• Strong organizational skills.
• Demonstrated interpersonal skills.
• An express interest in supporting first-generation low-income and disabled students.

WORKING CONDITIONS

• This is a part-time non-benefit eligible position based in-person at our Forest Grove campus. The role is scheduled for the academic year (August through May).
• Standard weekday hours (MondayFriday) but may include occasional evening and/or weekend responsibilities.
• Occasional regional travel to conferences/workshops.

PHYSICAL REQUIREMENTS:

Sedentary to light work involves sitting most of the time or lifting up to 20 pounds

APPLICATION PROCESS

To apply please upload your resume and cover letter along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship now or in the future.

At Pacific University we are dedicated to offering experiences that are authentic holistic equity-minded and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices we actively promote access to opportunities and equitable pay for all employees.

We who make up Pacific University aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust civility care openness and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected their contributions are valued and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation holidaysincluding winter breakand sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits including free access to our sports facility and library
• Discounts on campus food bookstore purchases clinic services and outdoor program gear rentals (including kayaks snowshoes and bikes)

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race color national or ethnic origin ancestry age religion or religious creed disability sex gender identity and/or expression sexual orientation military or veteran status or any other characteristics protected by applicable law. Applicable laws include but are not limited to Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 the Age Discrimination Act and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way Forest Grove OR 97116 or via email at .