Administration Officer Planning & Design

Together Different Future

As one of the fastest growing municipalities in Victoria Cardinia Shire Council is a dynamic progressive and inclusive local council. Our success lies in working together doing things differently and preparing for the future.

Were looking for people who dream big and want to be part of creating meaningful change in our community.

About the opportunity

To help us shape the municipality in 2026 and beyond we are looking for an enthusiastic and passionate Administration Officer to play an important role in the delivery of planning services and the continued success of the Planning and Design Business Unit.

As an Administration Officer you will have an important role in providing administrative and customer service support.

You will make an impact by

• Lodging and registering applications for planning permits amendments to permits extensions of time approval of plans secondary consents planning scheme amendments and written enquiries.
• Undertaking referral and notification processes including acknowledging and compiling submissions and objections.
• Preparing and processing letters permits notices certificates submissions and other documents in relation to functions of the Planning and Design business unit.
• Assisting in the development and implement of administration business and customer service improvements.
• Providing information and advice in response to telephone and counter enquiries on planning matters.

What you will bring

The successful candidate will be an enthusiastic and organised individual who enjoys providing administrative and customer service support. You work well with others and thrive within a busy and fast-paced environment.

Importantly you have a positive approach to problem-solving and a strong willingness to learn and contribute to the team and wider organisation.

To be successful in this role you will have the following:

• Completion of a Certificate in Business (Office Administration) or equivalent experience.
• Experience in the use of record management systems mapping systems and Microsoft Office programs.
• Ability to research information including property details.
• Well-developed interpersonal skills.
• Ability to effectively plan organise and manage your own time and workload including achieving specific outcomes within set timeframes against conflicting priorities.
• An understanding of the statutory and/or strategic planning process would be highly desirable.

Why work with us

• Activity based and hybrid work model.
• Opportunities to work on innovative and impactful initiatives that make a real difference to the community.
• Professional development opportunities including training and education programs and leadership development initiatives.
• A commitment to sustainability and environmental stewardship with initiatives to reduce the Councils carbon footprint and promote sustainable practices in the community.
• A focus on work-life balance with programs and initiatives designed to support employees physical and mental well-being.
• Discover these benefits and how we support and value our employees throughout their career .

• Please complete the online application form including your resume and a brief cover letter demonstrating your suitability to the role.
• Applications close 21st January 2026
• For application queries please contact Jason Gilbert Coordinator Statutory Planning on.

Cardinia Shire Council is an equal opportunity employer committed to an equitable diverse and socially inclusive work environment and a positive barrier-free recruitment process. We welcome applicants from an Aboriginal and Torres Strait Islander heritage people living with a disability LGBTIQ and people from culturally diverse backgrounds to explore career opportunities with Cardinia Shire Council. If you have any support or access requirements we encourage you to advise us at the time of application by contacting us on.

All successful applicants will be required to undertake a National Police Check and pre-employment medicals certain positions may also require a Working with Children Check.

You must have valid Australian Working Rights to be considered for this role.