Admin Assistant (Admin Support Team)

Work Schedule

Environmental Conditions

Job Description

Main Job Responsibilities:

• Perform general support tasks related to real estate projects and activities

• Coordinate the purchase of products and services raise purchasing requisitions submit payment requests for invoices monitor billing of payments

• Ensure accurate vendor records in company systems for contractors and suppliers as needed submit vendor setup requests vendor change requests etc.

• Compose copy and distribute correspondence and memoranda reports documents and forms as requested

• Prepare expense reports and ensures submission in a timely fashion

• Work on updating and submitting documentation for upload in lease databases

• Collaborate and coordinate with other departments to handle different tasks as needed

• Maintain accurate records and enters data including financial project and supplier database record

• Monthly generation of Financial reports for distribution amongst the teams

• Assist with financial planning forecasting and budgeting.

Required Education and Experience:

• High school/secondary school diploma or professional certification. A university degree in Administration or Finance would be advantageous.

• Previous financial or administrative experience (comparable to 0-2 years)

• Or an equivalent combination of education training and experience that provides the knowledge skills and abilities to perform the job.

Knowledge Skills and Abilities:

• Knowledge of administrative procedures and organization systems financial and/or accounting knowledge is advantageous.

• Level of English B1 and above.

• Good Microsoft Office skills. Focus on MS Excel.

• Good communication organizational and interpersonal skills.

• Ability to identify and set priorities and effectively perform a variety of task simultaneously.

• Ability to deal professionally with highly confidential information and matters.

• Good attention to detail and accuracy.

• Ability to work with financial data and contracts.

• Positive attitude and ability to work effectively at all levels of the organization.

What we offer:

• Learning and development programme ensuring you reach your potential

• Extensive benefits package based around the health and well- being of our employees

• Competitive salary

• Flexible working culture with work- life balance

• Collaborative and friendly environment

• Global exposure and opportunity to work on international assignments

Our Mission is to enable our customers to make the world healthier cleaner and safer. As one team of 100000 colleagues we share a common set of values - Integrity Intensity Innovation and Involvement - working together to accelerate research solve complex scientific challenges drive technological innovation and support patients in need. #StartYourStory with PPD part of Thermo Fisher Scientific where diverse experiences backgrounds and perspectives are valued.