Documentation Controller (Logistics)
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Job Location:
Stellenbosch - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Are you a detail-driven logistics professional with a strong understanding of export documentation and tight shipping deadlines This is an exciting opportunity to join a well-established freight forwarding operation where accuracy accountability and service excellence are at the heart of everything they do.
We are looking for a Documentation Controller who thrives in a fast-paced export environment and takes pride in delivering compliant accurate documentation within strict timeframes.
As the Documentation Controller you will be responsible for managing end-to-end export documentation processes ensuring compliance and accuracy across every shipment.
Your Duties Will Include:
Qualifications & Experience:
Systems & Technical Skills:
Traits & Competencies:
Why This Opportunity:
How to Apply:
If you are a meticulous Documentation Controller with export experience and a passion for logistics excellence apply now.
For more opportunities within Freight Forwarding Logistics Supply Chain and Operations visit:
Please Note: Only shortlisted candidates will be contacted within two weeks. Should you not receive feedback please consider your application unsuccessful. Your profile will remain on our database for future opportunities.
As the Documentation Controller you will be responsible for managing end-to-end export documentation processes ensuring compliance and accuracy across every shipment.
Your Duties Will Include:
- Opening shipment files on internal systems and uploading all supporting documentation
- Accurately capturing and maintaining consignee and shipment instructions
- Ensuring that final file covers are received prior to vessel sailing
- Submitting shipping instructions to shipping lines within required deadlines
- Preparing processing and submitting export documentation including:
- PPECBs
- Phytosanitary certificates
- Certificates of Origin
- EUR 1 Form A and Cargo Dues
- Ensuring that completed documentation is correctly uploaded and available on systems
- Maintaining accurate and up-to-date shipment records including notes on costs and delays
- Completing additional invoice instructions Form 7s and related documentation within 30 days of vessel departure
- Liaising with clients to obtain all required documentation and provide guidance where needed
- Communicating with third-party service providers such as shipping lines Customs PPECB Chambers and courier partners
- Managing documentation exceptions queries and escalations efficiently
- Adhering strictly to documentation KPIs and service-level requirements
- Handling a minimum annual volume of 600 containers (complexity dependent)
Qualifications & Experience:
- Grade 12 (essential)
- Diploma in Shipping Clearing & Freight Forwarding Logistics Distribution or a related field (advantageous)
- Minimum 2 years experience in Freight Forwarding and Logistics
- Proven experience handling export documentation preferably wine and dry cargo
- After-hours availability is essential
Systems & Technical Skills:
- Working knowledge of Google Workspace and Excel
- Experience with Inttra Wine Online and customs procedures
- Strong ability to read interpret and verify shipping documentation
- Fast learner with the ability to adapt to new systems and processes
Traits & Competencies:
- Exceptional attention to detail and accuracy
- Strong organisational and time-management skills
- Resilient and able to perform under pressure
- Proactive communicator with a client-service mindset
- Able to manage multiple stakeholders in a dynamic deadline-driven environment
- Team-oriented with the ability to support colleagues when required
Why This Opportunity:
- Join a reputable and established logistics operation in the export market
- Work in a professional structured environment with clear KPIs and accountability
- Gain exposure to high-volume complex export shipments
- Opportunity to grow within a specialised freight forwarding team
- Stable role within a fast-moving and essential industry
How to Apply:
If you are a meticulous Documentation Controller with export experience and a passion for logistics excellence apply now.
For more opportunities within Freight Forwarding Logistics Supply Chain and Operations visit:
Please Note: Only shortlisted candidates will be contacted within two weeks. Should you not receive feedback please consider your application unsuccessful. Your profile will remain on our database for future opportunities.
Key Skills
- Shipping & Receiving
- Inventory Control
- Data Entry
- AS400
- Transportation Management Systems
- EDI
- Microsoft Outlook
- Warehouse Experience
- Office Experience
- Dispatching
- Microsoft Excel
- Logistics
About Company
Network Recruitment specializes in talent solution services in the fields of IT, Finance, Engineering & Supply Chain. Visit our website for more info.
