Fleet Administrative Specialist (Administrative Specialist II CPPW)

The following minimum qualifications are required for this position:

1. Experiencewith advanced office tasks such as typing scheduling proof-reading note-taking filing logistics support including proficiency with computers and office equipment.
2. Abilityto learn and apply City policies procedures and rules particularly those related to the Portland Police Bureau City Fleet acquisitions and accounting.
3. Experience using technology and office software including Outlook Word Access and Excel for complex document production and data management.
4. Experience communicating and interacting with internal and external customers in a professional and courteous manner both verbally and in writing.
5. Abilityto be flexible and handle shifting and competing work demands.

Applicants also must possess:

• Ability to successfully pass an in-depth background investigation.
• A valid state drivers license with an acceptable driving record at the time of hire.

• Resume
  • Note: Do not include your age date of birth or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal state or local laws or rules.
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

• Veteran documents to request for Veteran Preference (ex DD214-Member 4 VA Benefit Letter etc.)
  • Effective January 1 2026 the State of Oregon law ORS 408.225 - 408.238 is amended to expand eligibility for Veterans Preference to current and former Oregon National Guard service members. If applicants are existing state or former Oregon National Guard servicemembers they are encouraged to attach appropriate documentation to their future recruitment applications.
  • Update: As of March 3 2025 if you have already submitted veteran documents and qualified for preference you do not need to resubmit them for future recruitments.
  • To update or remove veteran preference for this recruitment or from your profile contact the recruiter listed in the job announcement.

• Your responses to the supplemental questions should include details describing your education training and/or experience and where obtained which clearly reflects your qualifications for each of the numbered items in the To Qualify section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• How We DeterminePay: The City of Portland is covered by the Oregon EqualPayAct. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attachmaterials not requested.
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the Citys online application process. E-mailed and/or faxed applications will not be accepted.
• You can use AI tools to assist with your job application but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead use AI to generate ideas and then tailor them to reflect your own experiences and skills.

• An evaluation of each applicants training and paid and unpaid experience as demonstrated in their resume and supplemental questions weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read theCity of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Hiring bureau will review and select candidates to interview.

Step 5: Contingent Offer of Employment: TBD

• A start date will be determined after all conditions of employment have been met.

Click herefor additional information regarding the following:

• Veteran Preference
• ADA Pregnancy and Religious Accommodations
• Work Status
• Equal Employment Opportunity