Office Operations Coordinator

Join the vibrant community at California State University Long Beach (CSULB)!

Located just three miles from the Pacific Ocean CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campusone of the largest in the CSU systemserves more than 42000 students and is known for its commitment to student success innovation and impactful academic and research initiatives.

As a member of the CSULB community youll experience a dynamic environment filled with cultural landmarks collaborative energy and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy offering miles of beaches year-round sunshine a thriving arts and food scene and convenient access to both Los Angeles and Orange County. Its an ideal place to grow your career while enjoying everything Southern California has to offer.

Job Summary

The Office Operations Coordinator serves as the primary on-site operational and administrative support for the Division of University Relations & Development ensuring efficient front-office operations workspace readiness and day-to-day administrative functions. The position provides hands-on coordination of facilities meetings travel/staff reimbursements administrative support to senior leadership and division support services to maintain a safe organized and effective work environment.

Key Responsibilities

• Serve as the primary on-site administrative support for University Relations & Development by coordinating daily operations workspace readiness parking mail and deliveries office equipment and supplies and providing support for meetings and luncheons including setup food pickup troubleshooting and breakdown.
• Support fiscal operations including but limited to coordinating statewide and local travel and process travel hospitality gift and staff reimbursement requests in compliance with CSU policies reviewing documentation for accuracy prior to Assistant Vice President approval.
• Provide administrative support to senior leadership.
• Coordinate division-wide space and facilities activities including office moves remodels furniture and equipment purchases work orders and urgent on-site issue response in collaboration with campus partners.

Department

University Relations Development

Time Base

1.0 time-base 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Administrative Support Coordinator I

Compensation

Salary placement is determined by the education experience and qualifications the candidate brings to the position internal equity and the hiring departments fiscal resources.

• Hiring Range: The hiring range for this position is $4047 (Step 1) - $4837 (Step 10) per month commensurate with candidates education experience skills and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4047 (Step 1) - $5896 (Step 20) per month.

Benefits

At California State University (CSU) we prioritize the health growth and success of our employees. Our benefits program is just one way the CSU demonstrates its dedication to your success and well-being. Employees with a .50FTE appointment exceeding six months and one day are eligible for full benefits. Eligible employees have access to this comprehensive benefits package which includes:

• Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service) 14 paid holidays and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage: A variety of medical dental and vision plans to suit your needs.
• Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b) 401(k) and 457.
• Educational Benefits: Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Perks: Access to wellness programs professional development opportunities and various insurance options including life disability and pet insurance.

The CSU offers comprehensive benefit packages tailored to individual bargaining units. Candidates are encouraged to review the applicable CSU Employee Benefits Summary for details on the benefits available.

Additionally the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements your base salary.

Knowledge Skills and Abilities

The ideal candidate possesses strong verbal and written communication skills to interact professionally with diverse stakeholders including faculty staff students visitors vendors and executive leadership. They are proficient in Microsoft Office and database systems for preparing correspondence reports and meeting materials and can quickly learn new platforms to support scheduling and administrative workflows. Highly organized with excellent time management they can prioritize multiple tasks in a fast-paced environment while ensuring accuracy and attention to detail. They demonstrate the ability to interpret and apply policies resolve operational issues in real time and provide responsive solution-focused customer service.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies procedures and guidelines including but not limited to safety civility information security and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the universitys commitment to a vision of excellence.

Education and Experience

Equivalent to four years of administrative support experience required.

Licenses / Certificates

Driver license required.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on university business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Physical Summary

Heavy work - Job involves lifting more than 40 pounds. Approximately half of the incumbents time will be spent walking standing squatting kneeling or climbing

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Equal Employment Statement

Consistent with California law and federal civil rights laws CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity national origin or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

California State University Long Beach expects respectful professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior treating others with civility and respect and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .

Out of State Employment Policy

California State University Long Beach as part of the CSU system is a State of California Employer. As such the University requires all employees upon date of hire to reside in the State of California.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.