Secretary-Cheyenne Elementary

• CheyenneElementary
• 10 month - 219.5 days
• 8hrs/day
• Paygrade 5- $22.22/hr
• Effective March 2026
• Replacing Diane Murri

Position Summary

Performs a wide variety of clerical support services to assist the principal of the elementary school while maintaining confidentiality.

Duties and Responsibilities

(These duties and responsibilities are judged to be essential functions in terms of the Americans With Disabilities Act or ADA)

• Collects all deposits/disbursements for the entire internal accounts.
• Prepares and distributes checks from the business office as needed on a daily basis.
• Run monthly accounting reports.
• Record and maintain accurate records of debts to the school i.e. NSF checks.
• Monitor internal/external building budget.
• Collect timesheets and process any paperwork needed to pay employees for extra work.
• Process purchase orders and check requests.
• Process student registrations.
• Maintain and update student records.
• Maintain student information system maintenance updating adding deleting students from the database and all count day reports and responsibilities.
• Monitor and ensure teacher and/or paraprofessional absences are covered with subs.
• Process all field trip requests maintain Payschools and run reports when needed.
• Assist in monitoring sick and/or injured students.
• Assist in creating student programs awards certificates newsletters etc.
• Assist in scheduling and processing building use requests.
• Plan and schedule school events etc.
• Coordinate parent/teacher conferences.
• Assist with student bus issues dismissals etc.
• Prepares school correspondence including typing printing copying and distributing various school letters flyers and brochures etc.
• Operate office machines such as photocopiers scanners computers printers calculators facsimile machines voicemail systems and telephones.
• Communicate with customers employees students and other individuals to answer questions disseminate or explain information and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education Experiences Knowledge Skills and Abilities

(To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education:

This position requires high school diploma or equivalent.

Experience:

• Two years of related experience providing clerical support in an office setting required.

Knowledge:

• Knowledge of basic math required.
• Knowledge of basic bookkeeping procedures required.
• Knowledge of principles and processes for providing customer services required.
• Knowledge of administrative and clerical procedures and systems such as word processing spreadsheets managing files and records designing forms and other office procedures required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar required.

Abilities:

• Ability to read and interpret district policies guidelines and government regulations required.
• Ability and willingness to participate in training classes required.
• Ability to write routine reports and correspondence required.
• Ability to interpret a variety of instructions furnished in written oral diagram or schedule form required.
• Ability to multi-task meet deadlines be organized and work in a fast-paced work environment required.
• Ability and willingness to work cooperatively with teachers community students and staff required.
• Ability to read write and communicate effectively in English to perform essential job duties including but not limited to understanding and following safety instructions responding appropriately to emergency situations completing documentation and interacting with English-speaking staff students community and supervisors required.

Skills:

• Word processing 40 wpm required
• Data Entry skills 6000 strokes per hour 95% accuracy required
• Word processing programs required
• Spreadsheet programs required
• Bookkeeping skills required
• Advanced PowerSchool required
• Advanced AS400 required
• Basic math skills required
• Good verbal and written communication skills required
• Customer Service Skills required
• SchoolDude preferred

Testing

Keyboarding Data Entry Advanced Word Advanced Excel Basic Math Alpha Filing Customer Service Proofreading Bank Reconciliation Bank Deposit Advanced AS400 Advanced PowerSchool Student Registrations Building Bookkeeping Writing Skills Encounter Assessment will be required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit use hands to finger handle or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 30 pounds of files computer and audio visual equipment etc. Specific vision abilities required by this job include close vision and ability to adjust focus especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment is loud.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Title: Secretary Elementary School Principal Grade 5 FLSA: Non- Exempt

Reports to: Principal Updated: November 2024

It is the policy of Chippewa Valley Schools not to discriminate on the basis of race color sex (including but not limited to sexual orientation gender identity) religion national origin or ancestry age disability height weight genetics or marital status in its programs services activities or employment. Inquiries related to nondiscrimination policies questions concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator Director of Human Resources Chippewa Valley Schools Administration 19120 Cass Avenue Clinton Township MI 48038 Phone: Email: / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator Director of Special Services (same address) Phone: Email:. Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at or .

Required Experience:

Junior IC