Grants Assistant (PT)

Working under direct supervision the Grants Assistant collaborates with internal departments non-profit partners and community stakeholders to help facilitate grant-funded activities that address critical needs such as housing public services and neighborhood improvements. From processing invoices and preparing reports to engaging with community organizations this position is ideal for someone who values public service and wants to help strengthen San Bernardinos neighborhoods through effective grant management and community investment.

This is a grant-funded part-time position scheduled to conclude on October 31 2026.

The Ideal Candidate:
The ideal candidate is a motivated and detail-oriented professional with an interest in grant administration and public service within the Economic Development Department. They are reliable organized and able to manage multiple tasks while supporting grant-funded programs and departmental objectives. This individual demonstrates professionalism sound judgment and a positive attitude when working with City staff nonprofit partners and members of the public.

The successful candidate is able to follow established procedures maintain accurate records and assist with routine and specialized grant-related tasks including documentation data tracking and reporting. They contribute effectively in a collaborative work environment and communicate clearly and courteously with diverse stakeholders. An interest in local government economic development grant management or community investmentalong with a willingness to learn and develop new skillsis essential for success in this role.

A Day in the Life:

As a Grants Assistantin the Economic Development Department your work helps ensure that federal funds are used efficiently and compliantly to strengthen neighborhoods and improve lives. Your typical day includes:

• Assisting with the tracking and reporting of Love Your Block program activities.

• Coordinating with subrecipients and community organizations to gather performance data and invoices.

• Drafting and submitting program reports financial documentation and communications.

• Supporting public outreach and engagement with local nonprofits and stakeholders.

• Processing requests for reimbursements and maintaining accurate records for audits and reviews.

• Updating systems like IDIS with project data and funding information.

• Participating in department meetings and contributing ideas to improve processes and community impact.

• Providing general administrative and clerical support to the Grant Fund Coordinator and department staff.

Education and Experience:
Associates degree in finance public or business administration or a closely related field; and some experience working in the coordination and administration of grants and grant programs; or an equivalent combination of education training and experience.

• Public relations.
• Making public presentations.
• Use of computers.
• Federal state and local laws regulations and court decisions applicable to assigned areas of responsibility.
• Research methods and analysis techniques.
• Principles and practices of sound business communication.
• Record keeping practices and procedures applicable to areas of assigned responsibility.

• Communicating effectively orally and in writing.
• Maintaining files records and documentation.
• Participating in the compilation research analysis and preparation of planning related technical and statistical reports and data.
• Establishing and maintaining effective relationships.

Recruitment Timeline

This recruitment will close on Sunday January 18 2026 at 11:59pm or until a sufficient number of applications have been received.

Applications review:Week of Monday January 19 2026

1st Interview:Week of January 26 2026 or agreed upon date by both HR recruiter & Dept (TENTATIVE)

Department Interview: Week of January 26 2026 or agreed upon date by both HR recruiter & Dept (TENTATIVE)

**All dates are subject to change at the discretion of the personnel officer**

All applicants are required to submit an online application through the Citys official website at .This recruitment will remain open until Sunday January 18 2026 at 11:59 PM or until a sufficient number of qualified applications have been received.

Applications must be fully completed and clearly demonstrate that the minimum qualifications for the position are met. All information provided is subject to review investigation and verification. While resumes may be uploaded as supplemental documentation they will not be accepted in place of a fully completed City application.

Following the initial screening the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants including those who meet the minimum qualifications are suitable for the position.

Successful candidates shall be required to:

• Background Investigation with the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI)
• Pass a pre-employment medical exam which includes a Drug screen.
• Starting salary based on education and/or experience and internal equity.
  

E-Verify Participation

The City of San Bernardino participates in the E-Verify compliance with federal law all employers are required to verify the identity and employment eligibility of individuals hired to work in the United States.

Accordingly the City will provide information from each new employees Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify please visit the U.S. Citizenship and Immigration Services website at

Disclaimers

The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA) the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case-by-case basis. To request an accommodation please contact the Human Resources Department directly at .

This bulletin is intended for informational purposes only and does not constitute a contract expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment contact Human Resources at or email Janet Sirob at .

Additional information is available .