Administrative Assistant 1 (090201)

This position is in the General Government (GGU) bargaining unit at a range 12.

This position is open to Alaska Residents only.

Please check our Definition FAQto determine if you qualify.

• Real Estate: Knowledge of real estate principles practices markets and values.
• Accounting Operations: Knowledge of general ledger accounting and the control/subsidiary account relationships and reconciliation techniques including accounts receivable accounts payable and disbursing officers accountability.
• Customer Service: Uses computers software applications databases and automated systems to accomplish work.
• Data Management: Knowledge of the principles procedures and tools of data management such as modeling techniques data backup data recovery data dictionaries data warehousing data mining data archiving data disposal and data standardization processes.
• Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

To learn more about the Division of Alaska Air National Guard and our Mission visit: view the general description and example of duties for the position please go to the following link: * SPECIAL NOTICE - Eielson (BASE) ACCESS * NOTE*

The successful applicant must pass a federal background check to qualify for military base access which is required with this positions work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License proof of vehicle insurance and a valid State of Alaska vehicle registration.

State employees are guests at Eielson AFB; clearance and access is not within the States control.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

Please read the information below carefully this applies to your application submission:Ensure your application meets the minimum qualifications for the job class carefully review the job description and compare it with your work history training education licenses and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee provide your last two (2) performance evaluations or if you have never been employed with the State please provide three (3) professional letters of recommendation if evaluations are unavailable.
• Three (3) professional references we may contact by phone (must include position titles and your current supervisor and one former supervisor).
• Include official college transcripts if using education to meet minimum requirements.

Notice: You will not need to bring these documents if you have already attached/submitted with your application package.

Bargaining Unit:
If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employeedo not complete this question.

Education:
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application submitted to the contact information below or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application email or fax it to the contact provided in the job posting.

Special Instructions for Foreign Education:
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Notice: The State of Alaska does not provide VISA Employer sponsorships.

Work Experience: If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

Notice: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Multiple Vacancies: This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Workplace Alaska Application Questions & Assistance:Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are in the Juneau area. Requests for information may also be emailed to:

For applicant password assistance please visit:

Contact Information: For specific information in reference to the position please contact the hiring manager:

Andrea Jones

Administrative Officer 1

TEAMS/Office Phone: