Compliance Officer

POSITION TITLE:COMPLIANCE OFFICERREPORTS TO:Director of Human Resources

OVER-TIME STATUS:EXEMPT PAY GRADE: 221

JOB SUMMARY:

The position is responsible for monitoring reviewing interpreting and evaluating all personnel policies and practices of the School Division to ensure compliance with federal and state laws and administrative addition the position serves as a subject matter expert to advise administrators on the proper procedure in handling personnel matters and issues including employee evaluations performance management and work and hour issues covered under the Fair Labor Standards Act; respond to EEOC complaints; provide advice and guidance regarding discipline grievances leave FMLA and ADA; coordinate and facilitate the grievance procedure and serve as an expert witness in hearings; and administer the divisions various leave options.

ESSENTIAL DUTIES:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar related or a logical assignment to the position.)

• Conducts investigations of employees for disciplinary matters write reports regarding the investigations and make discipline recommendations in consultation with the Senior Supervisor;
• Assists discuss with and advise Senior Supervisor on general personnel issues;
• Represents the Department in meetings with employee groups and other organizations;
• Administers criminal background checks and CPS reports on all perspective employees;
• Assists with employee pandemic protocols;
• Coordinates the Employee Assistance Program. Advises administrators and employees as to the appropriate use of the Program;
• Monitors and responds to employee hotline requests;
• Prepares documents and conducts hearings with the Virginia Employment Commission (VEC);
• Advises administrators on the proper procedure in handling personnel matters and issues including employee evaluations;
• Reviews requests for teacher non-renewal and recommend action for the Division Superintendent;
• Coordinates and facilitates grievance procedure;
• Maintains discipline/investigation files;
• Analyzes develops and reviews policies and regulations for personnel matters.
• Interprets School policy and procedure;
• Maintains a close working relationship with principals and directors of assigned schools or departments;
• Reviews all requests for extended leave for all employees to determine compliance with laws policies and regulation;
• Analyzes and responds to Family and Medical Leave Act requests and inquiries and requests for accommodation under the Americans with Disabilities Act;
• Responds to subpoena requests.
• Performs related duties as assigned by the Chief Human Resources Officer or Senior Supervisor.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

Thorough knowledge of the philosophies principles and practices of public personnel administration; thorough knowledge of employee evaluation systems and current trends in evaluation processes; thorough knowledge of research data analysis and report presentation techniques; thorough knowledge of current Federal and State laws and regulations applicable to public school employment; and general knowledge of automated data processing applications; ability to establish and maintain effective relationships with senior administrators school officials employees and the general public; ability to prioritize and work on multiple projects ability to maintain the confidentiality of the employee and records; ability to analyze facts and present recommendations effectively in oral and written form; ability to plan supervise and review the work of clerical subordinates; ability to establish implement and monitor operational and clerical procedures relevant to personnel record management.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects and some light work requiring the exertion of up to 20 pounds of force occasionally up to 10 pounds of force frequently and a negligible amount of force constantly to move objects; work requires stooping kneeling reaching standing walking lifting and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions.

EDUCATION AND EXPERIENCE:

Masters Degree in Human Resources personnel administration educational administration or related field. Extensive experience in personnel management and in conducting employee relations activities. Preferred: School-based experience in personnel management and in conducting employee relations activities. A comparable amount of training and experience may be substituted for the minimum qualifications.

APPLICATION PROCEDURE:

All applicants please submit an on-line application at along withcopies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

Unclear Seniority